Lubbe - Project Administrator - Pretoria, GP, South Africa

Leoni Lubbe

Pretoria, GP, South Africa

Services

Project Administrator

Summary:

Administration/Coordination of Projects including, but not limited to the following:
• Project Planning and programming.
• Project Costing and detailed Invoicing on integrated projects.
• Track budgets vs. spend to date.
• Set up and attend Project Meetings.
• Compilation of Minutes of Meetings, Memorandums, Letters to Clients, etc.
• Implement and maintain Golder Systems and requirements for Projects, i.e. GAIMS.
• Typing, editing and layout of big environmental reports/documents with graphics and statistics from various specialists. Liaise with Specialists continuously to obtain data and graphics. Plan field trips for Specialists, liaising with mines to set up arrangements for these trips.
• Administered/Co-ordinated 6 different environmental engineering projects at once working for 4 project managers on projects for Anglo Coal in Witbank and Standerton and for Goldfields South Deep Mine in Fochville. Goldfields South Deep Mine was in construction stage already – building new Waste Water Dam.
• Ad-hoc after hours typing, editing and layout of environmental reports/documents and proposals with graphics and statistics for Mr Solly Manyaka, CEO of Kaleo Consulting, (established by Solly Manyaka (founder member of Manyaka Greyling Meiring, Golder Associates Africa and Zitholele Consulting).

Work History

Group and Events Coordinator

Sun International

March 2013 - April 2013

Group and Events Coordinator:
• Handle enquiries and provide detailed quotations for a large variety of events, ranging from professional meetings toweddings to conventions, etc.
• Meet with the clients to understand the purpose of the event, their wishes and any other specific requirements.
• Coordinate all additional services such as flow of event, catering, entertainment, audio visual requirements, accommodations etc.
• Ensure all information is captured on OPERA, provided to all service providers involved and that invoicing, contracts and payments are in place.

Group and Events Coordinator

Sun International - The Maslow

From March 2013

Reporting to: Ms Alana Nortje - Groups and Events Manager (Resigned)
Responsibilities: • Handle enquiries and provide detailed quotations for a large variety of events,
ranging from professional meetings to weddings to conventions, etc.
• Meet with the clients to understand the purpose of the event, their wishes and any
other specific requirements.
• Coordinate all additional services such as flow of event, catering, entertainment,
audio visual requirements, accommodations etc.
• Ensure all information is captured on OPERA, provided to all service providers
involved and that invoicing, contracts and payments are in place.
Reason for Leaving: • Needed to assist life partner with relocating his businesses

Company: SRK Consulting SA (Pty) Ltd
Type of Industry: Environmental Engineering Consulting
Employment Dates: Apr 2012 to Feb 2013
Position: Project Co-ordinator/Administrator
Reporting to: Ms Vassie Maharaj - Project Manager
Responsibilities: Administration/Coordination of Projects including, but not limited to the following:
• Set up, plan and oversee AMD Study Stakeholder Committee workshops and meetings including invitations, compiling documentation, hand-outs and
registration documents and reply and registration process.
• Compilation, typing, co-ordination of review process and distribution of minutes/proceedings of Stakeholder workshops and meetings.
• Manage, update, organise and categorise stakeholder database on Maximizer.
• Typing, editing and layout of various types of reports/documents with graphics.
Liaise with Specialists continuously to obtain data and updates.
• Stakeholder communication via email from Maximizer.
• Electronic file management and filing according to ISO standards.
• Ad-hoc database configuration and correspondence from Maximizer for various
projects as and when required.
Reason for Leaving: • Better prospects

Project Co-ordinator/Administrator

SRK Consulting SA (Pty) Ltd

April 2012 - February 2013

Administration/Coordination of Projects including, but not limited to the following:
• Set up, plan and oversee AMD Study Stakeholder Committee workshops and meetings including invitations, compiling documentation, hand-outs and registration documents and reply and registration process.
• Compilation, typing, co-ordination of review process and distribution of minutes/proceedings of Stakeholder workshops and meetings.
• Manage, update, organise and categorise stakeholder database on Maximizer.
• Typing, editing and layout of various types of reports/documents with graphics. Liaise with Specialists continuously to obtain data and updates.
• Stakeholder communication via email from Maximizer.
• Electronic file management and filing according to ISO standards.
• Ad-hoc database configuration and correspondence from Maximizer for various projects as and when required.

Leoni Elizabeth Lubbe

Finance and Insurance Consultant

Satinsky 128 (Pty) Ltd

October 2011 - March 2012

•Executive PA to Owner/CEO and Customer Care Manager
•Liaise with high profile business professionals like Chairpersons of large Groups (like the Rembrandt and Amalgamated Motor Holdings Groups) for meetings and attending meetings with Owner/CEO.
•Compose all correspondence for Owner/CEO.
•Compile business and personal tax documentation for tax lawyers.
•Ensure all documents and records are scanned and filed electronically.
•All other Secretarial/Personal Assistant duties for Owner/CEO.
•Triage (determining the priority) of clients’ incoming calls. Follow communication/update expectations with clients in agreed upon time frames set with client.
•Manage 3 staff members as Customer Care Manager at switchboard with +/- 800 incoming calls per day.
•Oversee post-delivery Customer Satisfaction follow up telephone calls.
•Attend to and answer all Customer Care related emails, phone calls and queries.

Finance and Insurance Consultant
•Prepare salespeople to confer with customers about needed services or products, consulting with customers to determine their wants and needs and presenting products to fulfil them, obtaining credit approval and manage progress as detailed below.
•Manage 1 staff member.
•Receive applications from Sales personnel.
•Capture, update and manage progress of applications on Excel Spreadsheet and distribute daily for report back to Directors and staff.
•Conduct XDS ITC check on applicants.
•Update In-house Portal and Excel Spreadsheet with XDS ITC result.
•Submit applications to 3 banks on Signio Computer Banking System and oversee 1 employee submitting on Signio.
•Liaise continuously with banks to follow progress with the banks.
•Update In-house Portal and Excel Spreadsheet with application outcome from the banks.
•Contact applicant and explain transaction upon approval and confirm that applicant wants to proceed with transaction.
•Submit preliminary approval and personal documents of applicant to the banks and request final

Executive PA to Owner/CEO

October 2010 - September 2011

Customer Care Manager

Project/Personal Assistant

Manyaka Greyling Meiring

Reason for Leaving: Retrenchment/UK based company's office closed in SA

Company: Manyaka Greyling Meiring
Type of Industry: Environmental Engineering

On line Vehicle Sales Company

Satinsky 128(Pty) Ltd

October 2010 - March 2012

Position: • Executive PA to Owner/CEO and Customer Care Manager
• Finance and Insurance Consultant
Reported to: • Mr Albert Venter - CEO
Responsibilities: • Executive PA to Owner/CEO and Customer Care Manager
• Liaise with high profile business professionals like Chairpersons of large
Groups (like the Rembrandt and Amalgamated Motor Holdings Groups) for meetings and attending meetings with Owner/CEO.


Confidential Profile Leoni Elizabeth Lubbe 7
• Compose all correspondence for Owner/CEO.
• Compile business and personal tax documentation for tax lawyers.
• Ensure all documents and records are scanned and filed electronically.
• All other Secretarial/Personal Assistant duties for Owner/CEO.
• Triage (determining the priority) of clients' incoming calls. Follow
communication/update expectations with clients in agreed upon time frames
set with client.
• Manage 3 staff members as Customer Care Manager at switchboard with +/- 800 incoming calls per day.
• Oversee post-delivery Customer Satisfaction follow up telephone calls.
• Attend to and answer all Customer Care related emails, phone calls and queries.

• Finance and Insurance Consultant
• Prepare salespeople to confer with customers about needed services or products, consulting with customers to determine their wants and needs and
presenting products to fulfil them, obtaining credit approval and manage
progress as detailed below.
• Manage 1 staff member.
• Receive applications from Sales personnel.
• Capture, update and manage progress of applications on Excel Spreadsheet and distribute daily for report back to Directors and staff.
• Conduct XDS ITC check on applicants.
• Update In-house Portal and Excel Spreadsheet with XDS ITC result.
• Submit applications to 3 banks on Signio Computer Banking System and oversee 1 employee submitting on Signio.
• Liaise continuously with banks to follow progress with the banks.
• Update In-house...

Project Co-ordinator

Golder Associates Africa

September 2009 - October 2010

Administration/Coordination of Projects including, but not limited to the following:
• Project Planning and programming.
• Project Costing and detailed Invoicing on integrated projects.
• Track budgets vs. spend to date.
• Set up and attend Project Meetings.
• Compilation of Minutes of Meetings, Memorandums, Letters to Clients, etc.
• Implement and maintain Golder Systems and requirements for Projects, i.e. GAIMS.
• Typing, editing and layout of big environmental reports/documents with graphics and statistics from various specialists. Liaise with Specialists continuously to obtain data and graphics. Plan field trips for Specialists, liaising with mines to set up arrangements for these trips.
• Administered/Co-ordinated 6 different environmental engineering projects at once working for 4 project managers on projects for Anglo Coal in Witbank and Standerton and for Goldfields South Deep Mine in Fochville. Goldfields South Deep Mine was in construction stage already – building new Waste Water Dam.
• Ad-hoc after hours typing, editing and layout of environmental reports/documents and proposals with graphics and statistics for Mr Solly Manyaka, CEO of Kaleo Consulting, (established by Solly Manyaka (founder member of Manyaka Greyling Meiring, Golder Associates Africa and Zitholele Consulting).

Project Co-ordinator/Administrator

Golder Associates Africa

September 2009 - September 2010

Type of Industry: Environmental Engineering Consulting
Employment Dates: September 2009 to September 2010
Position: Project Co-ordinator/Administrator
Reported to: Ms Kim Schroder - Project Services Manager ( Resigned)
Responsibilities: Administration/Coordination of Projects including, but not limited to the following:
• Project Planning and programming.
• Project Costing and detailed Invoicing on integrated projects.
• Track budgets vs. spend to date.
• Set up and attend Project Meetings.
• Compilation of Minutes of Meetings, Memorandums, Letters to Clients, etc.
• Implement and maintain Golder Systems and requirements for Projects, i.e.
GAIMS.


Confidential Profile Leoni Elizabeth Lubbe 8
• Typing, editing and layout of big environmental reports/documents with graphics and statistics from various specialists. Liaise with Specialists continuously to obtain data and graphics. Plan field trips for Specialists, liaising with mines to set up arrangements for these trips.
• Administered/Co-ordinated 6 different environmental engineering projects at once
working for 4 project managers on projects for Anglo Coal in Witbank and
Standerton and for Goldfields South Deep Mine in Fochville. Goldfields South
Deep Mine was in construction stage already - building new Waste Water Dam.
• Ad-hoc after hours typing, editing and layout of environmental reports/documents and proposals with graphics and statistics for Mr Solly Manyaka, CEO of Kaleo
Consulting, (established by Solly Manyaka (founder member of Manyaka
Greyling Meiring, Golder Associates Africa and Zitholele Consulting).
Reason for Leaving: Better prospects

Company: BAE SYSTEMS Africa
Type of Industry: Defence Equipment Manufacture and Marketing
Employment Dates: January 2000 to Jun 2009
Position: • Marketing Assistant and Events Co-coordinator
• Office Manager &Executive Assistant - Events and Secretarial
• Office Manager...

Marketing Assistant and Events Co

BAE SYSTEMS Africa

January 2000 - June 2009

ordinator
• Office Manager &Executive Assistant-
Events and Secretarial
• Office Manager &PA to the Executive
Director
• Personal Assistant to the Executive
Vice President - Africa

Project/Personal Assistant

Manyaka Greyling Meiring

March 1998 - December 1999

• Personal Assistant to Director.
• Project Assistance to Project Managers in all aspects of project management.
• Liaise with clients, media, layout artists, advertising agents, printers and translators for projects and events such as open days, launches, exhibitions, conferences, committee/forum meetings and public meetings.
• Monitoring, handling enquiries, database maintenance, mail shots, document edit and lay out of/for projects.
• Attend meetings or events and assist with logistics on behalf of project managers.
• Co-ordination and arrangements of workshops and meetings.
• Conducting In house Microsoft Training to various staff members.
• Three month secondment to the Department of Water Affairs and Forestry to do typing, editing and layout of a large environmental report/document (Implementation of the Water Act, 1998) with graphics and statistics from various specialists.
• Ad-hoc after hours typing, editing and layout of a large environmental report/document (Restructuring of the State Forests, 1999 to 2003) with graphics and statistics for Dr Fred Kruger, consultant for South African Forestry Company (SAFCOL).
• Travelled to Cape Town and rest of SA frequently.

Public Participation and Awareness Creation Project Co-ordinator/Administrator

Mrs Anelle Lotter

March 1998 - December 1999

Reported to: Mrs Anelle Lotter/Mr J G Meiring - Director
Responsibilities: • Personal Assistant to Director.
• Project Assistance to Project Managers in all aspects of project management.
• Liaise with clients, media, layout artists, advertising agents, printers and translators for projects and events such as open days, launches, exhibitions,
conferences, committee/forum meetings and public meetings.
• Monitoring, handling enquiries, database maintenance, mail shots, document edit and lay out of/for projects.
• Attend meetings or events and assist with logistics on behalf of project managers.
• Co-ordination and arrangements of workshops and meetings.
• Conducting In house Microsoft Training to various staff members.
• Three month secondment to the Department of Water Affairs and Forestry to do
typing, editing and layout of a large environmental report/document
(Implementation of the Water Act, 1998) with graphics and statistics from various
specialists.
• Ad-hoc after hours typing, editing and layout of a large environmental

Secretary/PA to Director

Isafco

March 1997 - February 1998

• Secretary to the Director and other consultants who included diary management, flight arrangements, typing, meeting co-ordination, etc.
• Liaison with National Clients.
• Typing, editing and layout of various types of reports/documents with graphics.

PA to Director

Isafco

March 1997 - February 1998

Reported to: Mr M Nel - Director
Responsibilities: • Secretary to the Director and other consultants who included diary management,
flight arrangements, typing, meeting co-ordination, etc.
• Liaison with National Clients.
• Typing, editing and layout of various types of reports/documents with graphics.
Reason for Leaving: Better prospects

PA to General Manager/Director

PFG Building Glass

February 1996 - February 1997

Secretary/PA to General Manager/Director
• Secretary to the General Manager/Director, National Sales Manager, Financial Manager, Product Manager and the Technical Services Manager which included diary management, national and international flight arrangements, dicta typing, meeting co-ordination.
• Liaison with International and National Customers (very senior and junior).
• Entertainment of International Customers (very senior and junior) (which included transporting them from airports to hotels, safaris, sightseeing, shopping, etc.)
• Arrange and attend customer functions and product launches as hostess.
Training Secretary/Co-ordinator
• Secretary to Training and Development Manager, Skills Training Manager, Senior Training Officer, Training Officer and the Skills Training Officer.
• Internal Training and Conference Administration and Co-ordination.
• Bookkeeping for Continued Education Program.
• External Training Course, Seminar and Conference Co-ordination.
Personnel Receptionist/Assistant
• Secretary to Senior Personnel Officer.
• Sick Leave Administration.
• Receptionist/Personnel Assistant and general Office duties for HR Department.
• Relief Secretary for Human Resources Director.
• All HR related correspondence.

Training Secretary/Co-coordinator

September 1992 - January 1996

PA to General Manager/Director

Old Pilkington Flat Glass SA

May 1991 - February 1997

Type of Industry: Glass Manufacturing
Employment Dates: May 1991 to February 1997
Position: • PA to General Manager/Director
• Training Secretary/Co-ordinator
• Personnel Receptionist/Assistant
Reported to: • Mr R J Bloye - General Manager/Director
• Mr B M Lister - Training and Development Manager
• Miss L D Drysdale - Senior Personnel Officer
Responsibilities: Secretary/PA to General Manager/Director

Personnel Receptionist/Assistant

May 1991 - August 1992

Training Co-coordinator/Secretary

Bifsa Training College

September 1988 - April 1991

Girl Friday

Vanda Cosmetics

June 1988 - September 1988

Ideal positions:
• Project Co-coordinator/Administrator • Marketing Assistant
• Game Lodge/Events/Conference Co-coordinator • Personal/Executive Assistant
CURRICULUM VITAE

Training Co-ordinator/Secretary

Bifsa Training College Springs

September 1988 - April 1991

Type of Industry: Building Industry Training
Employment Dates: September 1988 to April 1991
Position: Training Co-ordinator/Secretary
Reported to: • Mr G S Gouws- Principal
• Mr T J W Naude - Administration and Financial Manager
Responsibilities: • Secretary to the Administration and Financial Manager, Principal and the Training
Officer.
• Minor Bookkeeping duties.
• Training Co-ordination and Administration.
Reason for Leaving: Better prospects

Company: Vanda Cosmetics
Type of Industry: Cosmetics
Employment Dates: June 1988 to September 1988
Position: Girl Friday
Reported to: Mrs C McCarthy - Financial Accountant
Responsibilities: • General Office duties.
• Cashbook and banking.
• Order administration.
• Raw Material Costing.
• Dictaphone Typing for the Financial Manager.
Reason for Leaving: Better prospects

Qualifications & Certifications

Certificate in Public Relations

Public Relations Institute of SA

Public Relations

Damelin/Public Relations Institute of South Africa

English Second Language

Springs Technical College

English Second Language

Johan Jurgens Commercial High School

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