Cozlova - Office Manager - Prague, Hlavní město Praha, Czech Republic

Lenka Cozlova

Prague, Hlavní město Praha, Czech Republic

Services

Office Manager

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

HR & GA/Office Management Manager
- complete care of expats (Japanese, Filipinos, Thai)
- assistance to Top Management & Executives
(Chairman, President, Vice President, Directors, Managers)
- handling & filing & keeping updated all required documents for their staying (working permit, residence permit/visa, driving licenses, health insurance etc.), health checks
- translations & interpretation
- taking care of their family members (anything they may need or help with, including private matters)
- helping finding apartments, closing Lease Contract, communication with the Owners
- communication with government offices
- representing MME if required (government authorities, suppliers, etc)
- securing travel arrangements (air tickets, accommodation, transportation, visa, health insurance)
- daily communication with mother company (Muramoto Japan) and other daughter companies ( Philippines, Thailand, Vietnam, China, USA)
- communication with clients, visitors (if needed arranging for them accommodation, transportation, or what was required)
- arranging refreshment, meeting rooms, lunches, dinners
- handling incoming/outgoing call, taking massages (supervision of reception)
- building maintenance (cleaning service, security service, gatehouse, vending machine, canteen etc.)
- looking up requested information & date, assuring all needed and requested agenda (administration, operation, communication within the company and to the public)
- handling incoming/outgoing post (regular & express)
- supervising HR agenda (complete covering of administration work, recruitment, communication with personal agencies, preparing monthly reports, and required materials and data)

Work History

Office Manager

Ariba Czech s.r.o

From February 2012

- supervising smooth running of the office
- organizing internal & external meetings, training, visits,
- all administration related with the office management
- accounting (processing invoicing, petty cash etc)
- cooperation with HR
- supervision of reception
- support & assistance to all office members /including expats
- ad hoc tasks
- communication across Ariba worldwide

Office Manager

LAPP KABEL s.r.o

August 2011 - January 2012

supervising all administration related to the Prague Office (supplies, invoicing etc.), reception
- Handling coming mail, phone calls
- Support of Managing Director, office members
- Ad hoc tasks


3 - 4/2011 staying abroad
12/2010 staying abroad

Executive Assistant

IBM CR

September 2010 - December 2010

- diary planning (arranging meetings, conference calls, travelling)
- preparation for reimbursement
- business trip arrangement (air tickets, accommodation, taxi)
- general administration support based on needs
- arranging meeting rooms (equipment, refreshment etc.)
- taking care of the visitors
- handling incoming, outgoing calls, faxes
- assistance with personal matters based on needs and requirements

HR & GA/Office Management Manager

MURAMOTO MANUFACTURING EUROPE S.R.O

June 2005 - August 2010

- complete care of expats (Japanese, Filipinos, Thai)
- assistance to Top Management & Executives
(Chairman, President, Vice President, Directors, Managers)
- handling & filing & keeping updated all required documents for their staying (working permit, residence permit/visa, driving licenses, health insurance etc.), health checks
- translations & interpretation
- taking care of their family members (anything they may need or help with, including private matters)
- helping finding apartments, closing Lease Contract, communication with the Owners
- communication with government offices
- representing MME if required (government authorities, suppliers, etc)
- securing travel arrangements (air tickets, accommodation, transportation, visa, health insurance)
- daily communication with mother company (Muramoto Japan) and other daughter companies ( Philippines, Thailand, Vietnam, China, USA)
- communication with clients, visitors (if needed arranging for them accommodation, transportation, or what was required)
- arranging refreshment, meeting rooms, lunches, dinners
- handling incoming/outgoing call, taking massages (supervision of reception)
- building maintenance (cleaning service, security service, gatehouse, vending machine, canteen etc.)
- looking up requested information & date, assuring all needed and requested agenda (administration, operation, communication within the company and to the public)
- handling incoming/outgoing post (regular & express)
- supervising HR agenda (complete covering of administration work, recruitment, communication with personal agencies, preparing monthly reports, and required materials and data)


Working during the studies:

Receptionist

INSTITUTE OF INTERNATIONAL RELATIONS

June 2003 - August 2003

- answering calls, taking care of visitors
- handling the post
- securing taxi services
- general administration work based on request

Administration clerk

Customs department

November 2000 - July 2005

- securing weekend service of customs department
- answering incoming phone calls
- dealing with Customs Office
- assurance of requested deliveries
- handling & solving urgent cases

Sales Representatives Assistant

March 1998 - June 1998

general administration support for sale team

Help Desk Agent

Import Dep

July 1998 - December 1998

answering incoming calls
- securing of customs clearance documentation

DHL INT. CR S.R.O

July 1997 - July 2005

DHL INT. CR S.R.O./DHL EXPRESS

Custom Service Agent

July 1997 - December 1997

- answering incoming calls
- securing pick-ups & deliveries of shipments
- dealing all kind of customers requires
- solving claims

Administration clerk - Cheque dep

July 1996 - August 1996

filing
- preparation for further processing
- general administration support

IPB A.S

July 1993 - August 1993

ČSA

July 1993 - August 1993

Claims dep.
- filing of the claims
- tracing, following up of the claims
- answering phone calls, fax


Others:

Projects

Start up of the Company - Muramoto Manufacturing Europe

Company establishment - Business Registration and other requirements to start up the Company
Land purchase contract
Cooperation with contraction company (building up factory as a green field project)
Communication with Government Authorities

Qualifications & Certifications

PhDr - International territorial studies - American studies

Factulty of Social Science Charles University in Prague UK - International territorial studies

Institute of human sciences UK

Gymnázium Arabská

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