Bowles - Administrative Assistant - Townsville, QLD, Australia

Leitisha Bowles

Townsville, QLD, Australia


Administrative Assistant

Work History

Administration Support Officer

Queensland Rail

April 2011 - June 2013

o Responsible for general word processing, spreadsheets, ordering and monitoring of stationery, preparation of Agendas and subsequent minutes for distribution, together with various presentations as requested.
o Creating and monitoring Excel spread sheets with annual leave roster and various holiday and training dates included.
o Handling divisional requirements including SAP input payroll/finance, payment invoices, Petty Cash.
o Coordinating meetings/conferences by sourcing/reserving venue, organising catering, equipment hire, communicating with attendees, requesting Agenda input, finalising Agenda and communicating same.
o Sourcing of material, general information, logos and supportive data/images for presentations.
o Supporting internal customers and suppliers by way of project support, training, leading and mentoring colleagues and new hires as appropriate.

Onboard Customer Service - Administrative Officer A03

Queensland Rail

October 2007 - April 2011

Oct 2007 - Apr 2011
o Responsible for all general Administration, including monitoring telephone calls and messages.
o Supporting and coaching new Administration Assistant with process of managing Onboard Customer Service Trip Reporting, Microsoft office Access and Database System.
o Coordinating and organising training and on line access for Admin Assistant so as to utilise SRM system enabling proficient ordering of uniform, stationery and additional products.
o Completing Manager's Credit Card Statements as required.
o Ordering of all stationery including onboard staff uniforms
o Managing the Diary of my immediate Manager, ensuring all emails and requests are entered and up to date while monitoring and handling incoming mail and messages as appropriate.
o Entering Train Trip Reports into system together with entry of Pre Trip brief information for onboard staff meetings, faxing or copying all flight bookings for onboard staff and managers, booking accommodation and car hire as requested.
o Archiving trip reports and arranging collection of archive boxes and general administration.
o Organising and distributing Staff Appreciation letters from Customers.
o Updating the Toshiba Meter reading monthly.
o Arranging technical service for office equipment maintenance, e.g. fax machine, photocopier
o Collating, preparing and holding documents for Management meeting as required.
o Ordering and distributing Taxi eTICKET for Brisbane and various northern depots.
• Process improved the original way of recording and storing spare Onboard Customer Service Uniforms by way of implementing a new and user friendly data base record for Depots in Brisbane, Bundaberg, Rockhampton and Townsville. The data base covered different sizes, male/female etc. Labelled bags, indicating relevant details ensured that spare uniforms, in good useable condition, could be supplied on request as an alternative to purchasing new items. The data base improved efficiency and allowed...

Administration Officer

Queensland Rail

April 2006 - October 2007

o Responsible for a range of administrative tasks including data entry, word processing, telephone enquiries, and compiling of regular reports.
o Utilising SAP for ordering and generating report on training, work orders, book labour hours. Managing the Bogie Exchange schedule and Wheel set maintenance, while ensuring accurate records kept as required,
o Entering daily SAP Payroll ESS/MSS entry and filing of CTT Staff Time sheets.
o Ordering of uniforms and stationery.
o Undertaking special projects and general admin functions.
• Developing and producing Rollingstock delays and faults in Access Database.

Receptionist/Sales Representative

Acacia Ridge

Up to April 2006

o Responsible for general Reception duties, telephones, collecting and checking orders.
o Using "eftpos" for payments, assisting in packing orders.
o Processing orders from QLD, VIC & WA into computer system for process improvement.

• Transferring to Sales in October, and handling sales enquiries, stock availability.
o Advising customers if stock not available and advising in general of estimated time of delivery, price lists, etc and setting up accounts in system.
o Charging credit cards electronically.
o Demonstrating good knowledge of product codes.

Manual Gate Customer Service

Pacific National Freight Yard. Acacia Ridge

o Responsible for processing trip numbers for truck drivers, maintaining daily consignment note spreadsheets, fixing boom gate as needed, preparing, sending via fax over-night trip numbers for QRX copper box pick up deliveries.

Traineeship - Administration Trainee

Queensland Rail

Fortunate in being chosen to take part in a Traineeship I successfully completed the following modules and training involved in the programme.
Queensland Rail.
• Completed 12 month Business Administration Certificate III
• Human Resources, level 13, Rail Centre. May
• Transferred to Rollingstock Maintenance, City Train, Mayne Bowen Hills 4006 July
Responsible for telephone and reception duties, data entry, entering time sheets, stationery, laminating, filing confidential documents etc.

Qualifications & Certifications


MacGregor State High School

Kirwan State High School

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