Rajapurkar - Executive Secretary - Mumbai, MH, India

Leena Rajapurkar

Mumbai, MH, India


Executive Secretary


Secretarial Affairs, Front Desk Office Administration and Team Management

Work History

Executive Secretary

1. Siemens India Ltd

From September 2011

The Key Result Areas;

• Assisting Managing Director in all his activities.
• Managing Calendar in Microsoft Outlook.
• Scheduling appointments and coordinating the meetings
• Travel arrangements –Domestic & International.
• Handling incoming and outgoing calls.
• Arrangement for the payment of personal credit card bills, Electricity and Mobile bills.
• Coordinating with other departments for the documents and signatures.
• Maintaining of files and records and also interacting mails etc.
• Preparation of official letters, Notes, Inter Office memorandum, fax formats and mails.
• Preparation of Excel statements and forwarding correspondence.
• Making arrangements for get-together parties like New Year, Diwali etc.
• Supervising all the administrative bills & forwarding to accounts department
• Handling administrative responsibilities.
• Coordinating the meetings and preparing minutes.
• Following up with all the departments when Managing director is out of station & reporting him. Taking dictation and corresponding to e-mails on his behalf.

Executive Secretary to MD

2. Inox India Limited

June 2008 - June 2011

The Key Result Areas;

• Deftly formulated corporate MIS reports and various HR and Administration related records
• Accountable for:
o Organizing and managing daily activities of the Managing Director
o Scheduling appointments for MD and maintaining an updated calendar
o Composing correspondence for internal and external distribution
o Arranging official meetings
o Making Presentations (through power point)
o Arranging for travel, hotel & car arrangements
o Coordinating domestic and international travel arrangements and processes expense report
• Serves as recorder and prepares minutes for meetings

Por as Secretary

Kusters Calico Machinery Ltd

June 2006 - June 2008

to Deputy Managing Director cum HR Assistant

Secretary to Managing Director

3. M/S Kusters Calico Machinery Ltd

June 2006 - June 2008

The Key Result Areas;
o Coordinating with all the departments related to the agenda decided by the Dy.Managing Director.
o Arranging the scheduled meetings with the Dy.MD.
o Arranging Appointment clearances for the concerned work or related projects.
o Coordination with departments and other executives for the information, suggestions in absence of the Director & Travel assistance to the Director with regards to the Booking of Air Ticket, Train Ticket and Hotel Booking etc.

Personal Secretary

Comed Chemicals Ltd

February 2005 - May 2006

to Managing Director

Personal Secretary to Managing Director

4. M/S Comed Chemicals Ltd.

February 2005 - May 2006

The Key Result Areas;
o Coordinating with various departments.
o Coordinating with Purchase department related to the checking of P.O with attachment like price list / Quotation , delivery date, terms & conditions and payment terms with HOD’s approval.
o Coordinating with Accounts department related to the daily expense vouchers and also looking after the maintaining of petty cash.
o Coordination with Admin department for the meeting for the staff problem with the MD. Check daily attendance file, check the monthly salary statement of field staff, office staff, check the selection letter and appointment letter of the employee and calculating the salary deviation. Check the daily housekeeping.
o Looking after band statement of MD and providing appropriate answer.
o Take on the appointment calls from the client.
o Maintaining personal files of MD.
o Arranging the meeting schedule for the business purpose.
o Travel assistance to the Director with regards to the Booking of Air Ticket, Train Ticket and Hotel Booking etc.

Front Desk Office Executive / Computer Operator

L&T Niro

March 2001 - March 2002

Receptionist cum Office Assistant

Pan Drugs Ltd

January 1996 - November 2000


Asian Petro Products & Exports Ltd

January 1992 - September 1995

Qualifications & Certifications


M.S .University


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