Mashigo - Office Administrator - Pretoria, GP, South Africa

Lebo Mashigo

Pretoria, GP, South Africa


Administrator at Assignments on Contract


Office Administrator


Good interpersonal skills, very diligent, good communication skills, team player, perfectionist likes to close deals, I'm computer literacy, logic, Strong office administration skills, attention to details, Telephone etiquette, Ability to maintain a high level confidenciality, Ability to work independently and underpressure, excellent ability to take minutes and working with senior managers, To manage the diary and control out and incoming telephones and controlling of the switchboard.

Work History

HR Administrator

Sanofi-Aventis - Midrand

From June 2014

HR Administrator - Pharmaceutical


From June 2014

End date contract 19/08/2014

• Selling products/running the staff shop for Customer Care Services
• Correspondence and co-ordination of internal meetings and functions, booking boardrooms
• Reception of visitors and offering refreshments to guest
• Assisting Training Manager
- Courier services (Local and international)
- Managing data projectors
- Managing of Training and Meeting rooms
• Medical Aid Administration
• Provident Fund Administration - Terminations & New Staff
• Leave (ESS and manual leave forms) capturing VIP Sage
• Attendance registers
• E-Shopping -Submitting Invoices and ordering on line system
• Employee documents for the entire staff members
• General queries
• Logging calls to IT and Facilities
• Submitting Data Fees to finance for payment
• Submitting expenses claims
• Submitting Data Fees to Finance
• Booking accommodations and flights (ULTIMUS) Travel
• Arranging appointments for Visa's on travelling
• Ordering of stationery/business cards/name badges/beverages
• Circulating contracts for approval signatures
• Compiling Staff Shop order forms to finance
• Ordering and receiving of stock and keeping SAP list up to date
• Ad hoc duties
Reporting to two Managers

Seeking for Growth and Perm Position
Assignments on Contract
Recruiting Senior Administrator/Biometric Officer

Senior Administrator/Team Manager Assistant

Sanofi-Aventis - Midrand

August 2013 - May 2014

Escorting and assisting candidates completing application forms

March 2007 - August 2013

• Schedule interviews on suitable potential candidates
• Interview candidates for possible future/existing positions
• Capture and updates candidates information on database
• Administering and generates PPA - (Personal Profile Analysis) Thomas International tool
• Request MIE Verification check on candidates via email and managing the information to the relevant folders i.e. credits, criminal, qualifications, fingerprints etc.
• Typing of curriculum vitae 's
• Preparing appointment letters and worksheets
• Do reference checks, screening cv's on Pnet & Career Junction, Sending regret letters to candidates
• Managing the Managers dairies and supports Consultants,
• Managing Temp desk, attend to queries sending pay slips and submission of timesheets
• Compilation of training documents also setting feedback for assessments with Psychologists
• Typing of documents for future records and save on general drive and filing of terms and conditions agreed upon.
• Marketing and cold calling to target new clients
• Liaising with clients with regards to Human Resources matters
• Drafting contracts and follow up on deals and submitting worksheets
• Ordering and distribution of stationery to all the branches
• Attending Tender proposals

Reason of leaving - Company moved to Johannesburg

Assignments on Contract & Thomas International
Front Desk Receptionist
Human Resources Industry
May 2002 - April 2007
• Operating switchboard of 40 lines
• Answering incoming calls, taking massages and transferring to the relevant individuals
• Welcoming visitors and offering refreshments
• Capturing data retrieved from the interviewed files
• Sending pay slips to Temp candidates

Reason of leaving - Promoted

Assignments on Contract - Pretoria - Recruitment Administrator


May 2006 - August 2013


Accountants on Call

May 2002 - April 2006

Medical Receptionist/Office Manager

Medforum Heart Hospital

May 2000 - April 2002

Medical Receptionist

Medforum Hospital

March 2000 - February 2002

Medical Industry
• Administering the consulting rooms and receiving patients
• Booking appointments telephonically
• Handled monthly financial statements
• Loading payments electronically on QEDI and collecting outstanding amount telephonically
• Performing basic medical procedures on patients
• Sending specimens to the laboratory and receiving results for patients file
• Handles medical aid claims
Reason of leaving - Needed Growth

Switchboard Operator

Johnson Controls

February 1998 - March 1998

Switchboard Operator

Johnson Controls

January 1998 - February 1998

Motor Industry
• Operating a huge switchboard answering incoming calls and transferring relevant people also taking messages
• Receiving visitors and clients
Reason of Leaving - Temp Assignment placed by PAG


Department of Water Affairs

January 1997 - January 1998

Secretary to the Director

Department of Water Affairs

March 1996 - December 1997

• Arranging appointments and events
• Coordinated travelling and accommodation
• Operating office equipment and typing documents
• Managing the Directors diary and emails
• Responsible for minutes taking at the meetings
• Remains up to date with regards to prescripts/policies and procedures applicable to the work terrain to ensure efficient and effective support to the Director
• Keep a complex document filing and retrieval system
• Dealing with incoming and outgoing calls
• Ensure the smooth running in the Directorate-Construction

Reason of Leaving - Contract ended

Pretoria - Vocational Cashier/Floor Supervisor

Nu Metro Cinema

November 1996 - December 1996

Cashier/Floor Supervisor

Nu Metro Cinema

January 1996 - February 1996

Entertainment Industry
• Selling tickets and receiving bookings telephonically
• Supervising front floor
• Cashing up daily

Reason of Leaving - Vocational work was studying


Qualifications & Certifications

Management and Training

College Campus


Izikhulu High School

University of Pretoria

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