Kumar - Payroll Administrator - Gurgaon, HR, India

Lavkush Kumar

Gurgaon, HR, India


Payroll Administrator

  • Full time
  • Part time
  • One time
  • Contract
  • Temp


 A competent professional with overall 6 yrs. of extensive experience in HR-Operations in which around 4 yrs. Exp. in HR Shared Services payroll team, have handled employee’s queries related HR operations over the email / discussion with employees around 8,000+ employees.
 HR front end in HRMS, Creation of New employee record & deletion of resigned employees, mapping of direct manager & HOD Mass upload in HRMS, Personnel and Payroll Administration, Full and Final Settlements, PMS - Salary revision/ re-structuring based on annual performance ratings, Statutory Compliances.
 HR Operations managed employee’s lifecycle from joining formalities to Exit Management. This included Joining Formalities, Employees Database management, HRMS Updation, Payroll management, Payroll Accounting, statutory compliances, TDS Returns, Mediclaim insurance, Employee benefits, Updation of employee records & Exit Management for PAN India operations.
 HRIS & Analytics – Preparation of monthly HR dashboard report, Head count report with Attrition analytics, HR – Review Reports, PPT, Payroll reconciliation reports / payroll logo etc.

Work History

Manager/Team Leader - HR - Operations (Payroll & Related Compliances)

VIVO Healthcare Pvt. Ltd

From July 2012

Duration: Jul- 2012 to till date
Job Profile:-
➢ Successfully implementation the Payroll Software "e-PAY (A Comprehensive Payroll Solution)" with time and attendance module for monthly payroll processing.
➢ Operational work includes end to end delivery of monthly payroll activity for India employees- Compliance checking/validation on payroll input & payroll register, checking gross monthly salary from payroll inputs vis-à-vis payroll register, compilation, Variance analysis of month end output, salary transfer to bank, GL file and auto feed to Financial system, India Lodgments, Reconciliation of various payroll accounts, Statutory and non-statutory report generation for BU's, etc.
➢ Front end for handling all day to day matters on payroll and other related to HR operations with employees.
➢ Provide full conformity to statutory compliance - PF, ESI, TDS, Mediclaim, Attendance, and Leave encashment, LWF, Notice Pay / Recovery and Full & Final Settlements etc.
➢ Ensuring adherence to companies act & preparation of Challans and TDS Returns etc.
➢ Responsible for preparing different types of letters for the staff i.e. NOC letter, Loan letter, Salary certificate, Increment letter, employment certificate etc.
➢ Creating employees master & maintaining employees personal file both (Hard & Soft copy).
➢ Taking care of joining formalities - which includes appointment letter and salary sheet generation, joining kit completion, employee code generation, bank account opening etc.
➢ Monthly HR-Visit at all ambulance locations & handling employees' issues related to HR.
➢ Preparation/Calculation of End of Settlement for all employees by taking the clearance from respective department etc.

Payroll Team Member - Citi Employees Services / HR Shared Services

Citicorp Services India Ltd

April 2009 - June 2012

Duration: Apr'09 till Jun'12
Job Profile: - I worked here on the roll of Intellect Support Services. Taking care of Payroll - Accounting for across Citi Entities. And end to end Mediclaim policies (GM/GPA) for across Citi Entities by supporting of one my team member.
Payroll Processing and Payroll & Accounting Activities for across (1400 employees):-
➢ Payroll processing & taking care of payroll accounting on monthly basic.
➢ Pre-pare the salary input & send the payroll input file to vendor on monthly basic after checking the all details like; notice period payout & recovery, joining bonus, deferred payout, monthly, medical LTA, relocations payout any other payout or recovery etc.
➢ Validate/checking the payroll register with payout sheet send by vendor for payout, Recon the payroll register with previous month payroll register & check/update for differential cases.
➢ Follow-up with bank for salary transfer & upload the salary slip on the employee portal.
➢ Taking care of Full & Final settlement.
➢ Responsible for reimbursement of employee benefits claim - medical / LTA / fuel expenses & vendor payment etc.
➢ Ensure for monthly statutory payments on time & responsible for retrials benefits payment/returns.
➢ Pre-pare the salary payroll credit GL related entries and & send the same for adjustment on monthly basis. And recon the HR A.c on monthly basis / as per requirements.
➢ Performing regional and India level accounting proofings for HR accounts.
➢ Ensure for monthly proofing's and e-recon submission on time. Bank A.c Reconciliation on weekly/ Monthly basic.
➢ Make the p2p entries for payroll credits entries & process any other payment/recovery amount entries through p2p.
➢ Taking care of monthly accruals & provision for bonus.
Medical Insurance policy (GM/GPA/GTL) - Citibank N.A, Citiphone, CitiFinancial, CFIL, CSIL, CCML, CCSIL, CGM & CWA.
➢ Taking care end to end medical insurance policy for across Citi Entities ; Citibank N.A, Citiphone, CitiFinancial,...

Executive - Human Resources

Sprit Sports Pvt. Ltd

September 2008 - February 2009

Job Profile;
Joining Formalities:
➢ Taking care joining formalities, issue them offer letter, appointment letter, and co-ordination for induction, follow-up for pre & post hiring docs, issue them ID Card, visiting cards etc.
Master Updation & Monthly Reports:
➢ Daily updation employee master & based on that to make the Monthly reports like, new joinees, resignees, movement template etc.
➢ To make Headcount reports on monthly basic which comprised the following - Level wise attrition, department wise attrition, region wise etc.
➢ To circulate the HR dashboard PPT on monthly basic, and Org. Chart & if any other PPT require.
Medical Insurance GM&GPA:
➢ Taking care of GM & GPA policy, with updation of dependents details for premimum calculation of new joinees & resignees for each month.
➢ Follow-up for claim & coordinate with TPA whenever require, satisfy to every employee to get their claim on time.
➢ Ensure to deliver the new joinees employee health card within 15 days of their DOJ.
Payroll Administration: - ON Roll & OFF Roll Employees
➢ Checking of Salary Input related documents/ mails received from employees, Tax related inputs - Investments, Exemptions & Deductions, General Inputs - Promotion, Pay Change, Transfer, Loans, Salary Advance, Cost Centre Changes, Leave Without Pay, LTA & Leave Encashment, Miscellaneous Payments/ recoveries, Bank Account, Transport, etc.
➢ New joinees & Re-signed inputs, Checking of Gross Monthly Salary vis-à-vis Offer letter before salary processing
➢ Month end checking of output vis-à-vis input, Headcount Reconciliation.
Full & Final Settlement:
➢ Clearance Formalities on resignation, verification of Clearance on resignation
➢ Computation of Full & Final Settlement, sending it to employee for verification/ acceptance.
➢ Release of Relieving cum Experience letter & Cheque, if any. Settlement of Retiral benefits - PF, Gratuity. Maintaining various database pertaining to Full and Final Settlement
Statutory Compliance
➢ Maintenance...

Executive - Human Resources


September 2007 - August 2008

Job Profile: I have worked with HR Operations on contractual basic. I have handled the HRIS, Employee Admin parts, employee record keeping & managed employee database.
➢ To create templates for new joinees and to create the GEID & SOEID for the same in Employee Portal site through HRMS software called "people soft".
➢ Daily updations in employee master, new joinees, movements, direct manager, relocations etc, and any other daily mail which need to be update in the master.
➢ Background verification query & response accordingly. And Handling mediclaim insurance for PAN India employees.
➢ Assist to my manager in payroll processing & accounting entries and timely distribution of salary slip to the employees.
➢ Making Headcount reports, HR dashboard on monthly basic which comprised the following - Level wise distribution, department wise, region wise, Age wise, Band wise, Gender wise employees diversity, Attrition analytics - level wise, age wise, region wise etc.

Qualifications & Certifications


Sikkim Manipal University

Rohilkhand University

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