I owned and managed a catering business and a guesthouse in Namibia and South Africa. I oversee the events division and organise the corporate events of the University of Pretoria from within the Department of University Relations. Events I have co-ordinated and supported are, the Vice-Chancellor's Inauguration, Re-opening of the Aula, Open Day, Laureate Ball, International Students Day, UP Spring Day, Academic Achievers Awards, Welcome Day, UP Mandela Day, Argentina's State Policy on Human Rights: Building a bridge between future and past in collaboration with the Argentinian Embassy and the Foundation for Human rights, Round Table of Former African Presidents, a programme of the African Presidential Centre at Boston University etc. Other duties include compilation and implementation of events supporting documents e.g. annual business plans, survey links, event support request forms, UP Comprehensive guide to events, reporting template on events and an updated schedule on events. All the documentation are available on a shared drive within the Department of University Relations and will shortly be incorporated onto the UP Intranet. I have experience in HR handling the personnel admin, managing apprentices, facilitated OD interventions eg Valuing Diversity and Change Management, system training and was a recruitment officer. I also have office management experience at executive level. I worked in financial, education, medical, telecommunications, and government organisations
I am currently working at the University of Pretoria and manages all the corporate events with my team. I have organised events from 50 people to an open day for 25000 people. Seeking job opportunities in the Richards Bay area.
SENIOR EVENTS CO
From September 2012
My duties include the following:
o Supervision of the University Events Section
o Preparation of Events section Operational Plan
o Prepare Event Guidelines documentation for UP Intranet.
o Determine work standards in collaboration with staff and ensure it is maintained.
o Manage the performance of staff.
o Provide inputs with regard to operational budgets on an annual basis
o Conceptualise events
o Prepare proposals and budgets for events
o University Event Planning
o Liaise with Departmental and University clients
o Manage guest lists which include Ministers and Ambassadors
o Ensure events are aligned with the University's communication and marketing strategies.
o Ensure UP's brand is incorporated into the event.
o Ensure that correct protocol is observed at all times.
o Provide functionaries with scripts / order of proceedings
o Managing Budgets for events
o Ensure all events adhere to local authority requirements and certification is obtained.
o Arrange and coordinate events
o Train staff and students with regards to their assistance at events.
o Closing and Reporting
o Customer Satisfaction Survey
o Identify successes, shortcomings and failures.
o Develop good practice guidelines to be applied for future events.
My husband, Cello Gardner who was the Head of Residence
January 2011 - March 2014
has resigned and no longer works for UP.
❑ UNIVERSITY OF PRETORIA
(Department of University Relations: Communication and Marketing)
September 2008 - August 2012
My duties included the following:
o Advise and liaise with clients (internal)
o Planning of events
o arranging functions according to clients needs, which include arranging the venue, caterers, décor and other logistical arrangements
o Ensure suppliers obligations are met w.r.t. service delivery and financially
o Arrange branding at events,
o ensure that protocol is adhered to w.r.t invitations, programme and seating arrangements etc
o Assist the Vice-chancellor's office with preparation of gifts for her guests.
Events already planned or assisted with and completed:
o Inauguration of the Vice-Chancellor and Principal
o African Australian Universities Network Conference
o Argentina's State Policy on Human Rights: Building a bridge between future and past in collaboration with the Argentinian Embassy and the Foundation for Human rights
o Round Table of Former African Presidents, a programme of the African Presidential Centre at Boston University
o Exceptional Academic Achievers awards
o UP Expert Lecture series
o Principal's Concerts
o Official Re-opening of the Aula
o UP Fitness Trail
o UP Spring Day for Staff
o UP Spring Day & Mini Olympics
o TuksRag Procession VIP function
o International Students Day
o Official Opening of the Engineering 3 Building and Parkade
o Official Opening of the Plant Science Building
o Official Opening of the Thuto Building
o Conversations with the Vice-Chancellor series
o Open Day for +- 25000 people
o ABSA Scholarship Launch
o Principal's Year End Function
o Welcoming Day
o UP Wooly Winter Campaign
o UP Mini Olympics
o Benfield Natural Hazard Centre Launch
o Corporate Communication & Marketing Year End Function
o Anton Rupert Memorial Lecture
o Sasol Mini Baja 2008
o Academic Opening
o UP Birthday
o Acceptance of the Danie De Jager Equine Sculpture
o Mae Jemison US Science Reading Room
o UP Mandela Day
o Sod Turning Ceremonies
o Unveiling Ceremonies
o Executive Farewell Functions
Student Account Legal Collections
August 2008 - September 2008
Capturing and archiving of Contracts for audit
Secretary to the Director
NATIONAL CONTROL LABORATORY - UNIVERSITY OF THE FREE STATE
ABSA PEOPLE MANAGEMENT
From October 2007
then I have accommodated numerous guests and catered for workshops and year-end functions in my conference facility
❑ ABSA PEOPLE MANAGEMENT: BLOEMFONTEIN, FREE STATE
BLOEMFONTEIN, FREE STATE
January 2006 - April 2007
I was the Personal Assistant to the Senior Executive Manager: Asset & Liabilities Management. My duties included managing the engagements of the Senior Executive Manager, rendering administrative support which included drafting of correspondence, minutes secretary to the Management meetings, Preparation of minutes, draft agenda and travel and accommodation arrangements. Additional duties included requesting quotations, requesting order numbers which involved managing the expenditure control, shifting of funds and capturing order requests on Logis. These required strict control and adherence to applicable prescripts, policies and procedures. I also prepared and updated the monthly budget projections. I prepared the annual budget. There were good interpersonal relations within our Chief Directorate, sub-directorates, colleagues and service staff. I also exercised strict control measures for incoming and outgoing correspondence and arranged venue, catering and other logistical arrangements for meetings and functions.
♦ SELF-EMPLOYED (BLOEMFONTEIN, FREE STATE)
I successfully operated a catering business for 2 years. I prepared lunches for sports and training groups and catered for a birthday party for an employee of the Holiday Inn as well as arranging a graduation ceremony for IFESH and GIBS. I catered for GIBS during their examinations held in Bloemfontein. I also catered for a workshop and co-ordinated a second workshop in Bloemfontein presented by David Freemantle, a world class guru in customer service and author of many books.
November 2002 - November 2003
Facilitation of Customer Service and Basic Computer Skills training in Free State, North Cape and North West provinces;
All the administration and communication required for the planning, organization and presentation of workshops;
Extensive travelling was required for effective and efficient service delivery.
Training needs analysis.
PM (HR) OFFICER
May 2000 - October 2002
As a personnel officer my duties included personnel administration of the North Cape Region and the Interns/trainees as well as managing the progress of trainees in the Central Region which included Free State, North Cape and North West provinces.
I was a team member of the Organisation Development Team and Recruitment and Selection Team. My duties in the Organisation Development team included facilitation of Valuing Diversity workshops. I also co-facilitated Managing Change workshops during a restructuring exercise.
As a Recruitment and Selection team member my duties included recruitment and selection of suitable candidates for vacant positions. These were done together with management of various departments where vacancies existed. All the administration required when short-listing candidates which included regret letters as well as the administration for the appointment of successful candidates.
Now known as Absa Human Resources
August 1999 - November 2003
PM (HR) PERSONAL SECRETARY
August 1999 - April 2000
My duties consisted of general secretarial and office management duties for the Manager: Centre for People Management (Human Resources) and the Account Executive which included managing their diaries, setting up and maintenance of systems to ensure effective and efficient workflow, confidentiality of documents, preparation of documents, speeches and reports of meetings and handling of correspondence. Minutes secretary to Management Committee and People Management (HR) meetings. Travel and accommodation arrangements for people management staff, manager and account executive. Assist in the development of presentation materials.
❑ UNIVERSITY OF NAMIBIA FOUNDATION: WINDHOEK, NAMIBIA
Secretary to the Human Resources Manager
Assistant to 2 CCMA Commissioners
April 1997 - May 1998
General office management duties.
Minutes as secretary for Executive Committee and Board of Trustees meetings.
Coordination of fundraising projects.
Organize events for sponsorship handovers.
Coordinate social events of the Foundation.
❑ UNIVERSITY OF PORT ELIZABETH (NMMU)
July 1996 - January 1997
General secretarial duties. Assist in the design of project materials. Typing of reports. Invigilation of tests.
Secretary to the General Manager
DR M. OPITZ
General secretarial duties and Office Manager. I also managed the patients' accounts of the practice including the bad debts.
❑ KELLY GIRL - TEMPORARY ASSIGNMENTS
Qualifications & Certifications
UNIVERSITY OF PRETORIA
POLYTECHNIC OF NAMIBIA
Theory of Post School Education
CENTRAL UNIVERSITY OF TECHNOLOGY
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