Murtagh - PA - Bela-Bela, South Africa

Laura Murtagh

Bela-Bela, South Africa

Services

PA

Work History

PA/Property Manager

The Peter Smith Foundation

From August 2014

As righthand man to the founder of the organisation I assist in running all aspects of various charity projects in Fife.

Clerical Assistant

Fife Council, Kirkcaldy

From November 2010

This was a temporary position. Working at the Hayfield Depot of Building Services I worked within a small team that coordinated tradesmen attending to routine and urgent repairs on Council Housing Properties. This entailed liaising with tradesmen constantly by telephone and writing property and repair details on forms, keeping track and collating of times and further repairs required, as well as ensuring urgent repairs were forwarded to the relevant departments immediately. A further aspect of the position required constant updating of this information into the in-house database, COMIS, as well as checking the generic email account for the team and attending to necessary queries as required.

Support Assistant

Fife Council, Glenrothes

From June 2009

In this position I worked in the Programme Office, providing support to the education group in Property Services. I started as an ageny temp in June 2009 and was then offered a contract with the council. I dealt with incoming and outgoing mail, as well as attending to a Generic Email Account for the Property Services Department.

I input data on in-house programs and updated Excel Spreadsheets. I processed various in-house forms, attended to filing, typing of letters, photocopying and scanning. I input invoices onto the in-house system, COMIS, typed Invitations to Tender and processed PQQ Questionnaires. I answered calls, taking messages and ensuring the relevant parties received their messages. I assisted clients where required, as well as attended to the taking and typing of Minutes for various staff and many other ad-hoc duties that were required.

Conveyancing Secretary / Personal Secretary

Lowe & Wills Attorneys

This was another position that I secured without relevant experience and was lucky to work for two wonderful partners. Whilst there I attended to all aspects of Conveyancing, including the following:
Registration of Mortgage Bonds & Inter-provincial Transfers
Reception/Switchboard, Assisting with Software Support
Ordering of Toner/Cartridges for Office Equipment & Stationery
Assisting with Deceased Estates and Estate Transfers
Attending to Collections & All documentation relating to Foreclosures and Foreclosure Transfers
Drafting Divorce Agreements & Notices as well as Drafting of Ante nuptial Contracts
Drafting Wills & Attending to Investments on behalf of clients
Drafting Summons & Lease Agreements
Manual and Electronic Diary Management, Designing Precedents/Reformatting of Office forms and making them available to all staff on a server, as well as Ensuring that office equipment operates efficiently.
Photocopying, scanning and emailing documents. Filing and Receipting.

Legal Secretary

Randles Incorporated & Richard Power Incorporated

I spent some time temping as a Legal Secretary at these two firms. At Randles Inc. my duties included Mortgage Bond Cancellations, Diary Management, Photocopying, Handling Queries, meeting & greeting clients, making appointments, Email, collecting & opening mail & drawing files, filing, electronic file management, writing covers for court files, liaising with various departments and other Law Firms,reporting office equipment faults. At Richard Power Inc. my duties were Typing correspondence, Reception duties, Switchboard, Logging incoming & outgoing mail, email, filing, writing covers for court files, meeting & greeting clients, photocopying, electronic file management, ensuring office equipment is working efficiently and reporting faults.

Transcriber

Reliable Recording

In this position I worked from home for a company, transcribing Court Procedings onto Word Perfect 5.1

Legal Secretary

Stowell & Company

I was fortunate to secure this position without any legal experience and my duties included Audio Typing (Speed 65 – 70 wpm), Filing, Emails, Attending to Liquidations of Companies, Close Corporations & Trusts
Insolvencies, Assisting with overflow typing, Electronic Searches relating to Liquidations/ Insolvencies
Electronic and Manual Diary Management & Appointment Handling for Liquidator, Assisting with Reception & Switchboard Duties, Assisting staff with document formatting in MS Word & Excel.

Secretary/PA

Department of Land Affairs - Land Claims Commission

This was a temporary position that was extended. My duties were: Typing of Correspondence, Mailshot (mail merge) & filling envelopes, Memo’s, Creating/Formatting Office forms & Distributing them to staff
Taking Minutes of Meetings, Typing Minutes & Distribution of Minutes, Electronic Diary Management, Appointment Bookings & Follow up
Assisting IT Department with software installations & queries with document formatting in MS Word & Excel, data input on in-house database, working closely with all members of staff, public & management.

Social Secretary/PA

Consulate General of Nigeria - South Africa

Having secured this position without any PA experience I was able to settle into the position relatively easily. My duties at the time were: Typing of correspondence, Diary Management (electronic & manual), Booking appointments, welcoming appointments and serving refreshments.
Filing. Secretarial Support to Various Officials. Logging incoming mail, sorting and distribution of mail.
Franking & logging outgoing mail.
Typing & distribution of Minutes of Meetings, supervising drivers & cleaning of buildings on the premises, Creating Excel Spreadsheets and office forms

Metro Nissan

Switchboard Operator

In this position I was responsible for answering the Switchboard (12 incoming lines & 50 Extensions) and directing calls, taking messages for staff members, filing, banking, opening & distributing mail, assisting with debtors & creditors, petty cash.

Telephonist

Dalton Telephone Exchange

From January 1990

This was my first job - I was a telephonist on a telephone exchange with over 100 outgoing & incoming lines. My position was to answer calls from people at home and connect their calls via the exchange lines.

Telephonist / Accounts Assistant

Carfone Natal

I started in the Control Room as a telephonist, connecting carphone callers to outside lines and then moved to the Accounts Department where I learnt the various accounts functions of the company. My duties included 2‑Way Radio control, paging, client liaison, receipting, debtors, invoicing, data capture, Maintenance & update of manual filing system, switchboard relief, banking, reception relief.

Projects

Conveyancing Secretary

Working as a Legal Secretary I attended to all aspects of Conveyancing, including the following:
Registration of Mortgage Bonds & Inter-provincial Transfers, Reception/Switchboard, Assisting with Software Support, Ordering of Toner/Cartridges for Office Equipment & Stationery, Assisting with Deceased Estates and Estate Transfers, Attending to Collections & All documentation relating to Foreclosures and Foreclosure Transfers, Drafting Divorce Agreements & Notices as well as Drafting of Ante nuptial Contracts, Drafting Wills & Attending to Investments on behalf of clients, Drafting Summons & Lease Agreements, Manual and Electronic Diary Management, Designing Precedents/Reformatting of Office forms and making them available to all staff on a server, as well as Ensuring that office equipment operates efficiently, Photocopying, scanning and emailing documents, Filing and Receipting.

Support Assistant (Admin)

In this position I worked in the Programme Office, providing support to the education group in Property Services. I started as an agency temp in June 2009 and was then offered a contract with the council. I dealt with incoming and outgoing mail, as well as attending to a Generic Email Account for the Property Services Department. I input data to in-house programs and updated Excel Spreadsheets. I processed various in-house forms, attended to filing, typing of letters, photocopying and scanning, as well as capturing invoices onto the in-house system, typing Invitations to Tender and processing PQQ Questionnaires. I answered calls, taking messages and ensuring the relevant parties received their messages promptly. I assisted clients where required, as well as taking and typing of Minutes for Project Managers and a variety of other office duties that were required

Clerical Assistant

Working at the Hayfield Depot of Building Services I worked within a small team that coordinated tradesmen attending to routine and urgent repairs on Council Housing Properties. This entailed liaising with tradesmen constantly by telephone and writing property and repair details on forms, keeping track and collating of times and further repairs required, as well as ensuring urgent repairs were forwarded to the relevant departments immediately. A further aspect of the position required constant updating of this information onto the in-house database, as well as checking the generic email account for the team and attending to necessary queries as required.

Qualifications & Certifications

Wartburg High School

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