Coe - Office Manager - Sarina QLD 4737, Australia

Kirstie Coe

Sarina QLD 4737, Australia


Office Manager


As a office manager I can look after all aspect of the office. I look after the roster for field staff as well as book their flights. I can raise purchase orders, do minutes for meetings. I also look after Vehicle and equipment from when there service is due to the registration. I also look after all managers and directors plus a admin staff a workshop manager and field staff. I am on call 24/7 for anything that the field staff to rig mangers to managers are needing, I can also do reports and data entry. To the basic administration work.

Work History

Office Manager

Geotech Drilling

From March 2013

• Organising Flights and Accommodation
• Creating purchase orders in Cheops
• Creating new suppliers into Cheops
• Personal Assistant to Director and Manager
• Looking after Timesheets and Expenses
• Looking after plant and equipment register and registrations
• Looking after tenders
• Organising Inductions and medicals
• On Call 24/7 for field staff and Managers
• Filing and scanning
• Stationary order
• Updating of roster
• Creating and updating reports


Service Planner

Fire and Safety Industries

July 2012 - February 2013

• Looking after timesheets
• Creating spread sheets for services
• Liaising with clients, Downer EDI Goonyella, Millennium, Daunia, Blackwater NRW Middlemount, McCarthur Coal Coppabella, McCarthur Coal Moorvale. Leightons, Bis Newlands-Burton Coal, Sonoma, Emeco Dawson Mine, Mackay, Clermont, Force equipment Mackay and Mt Carlton, Hasting Deering Mackay, CQ Mining Blackwater and Coppabella
• Looking after Mackay technicians
• Creating work plan for Field Technicians
• Scheduling services and Callouts.
• Scheduling services for vehicles
• Liaising with Team Leaders
• Scanning and Emailing Service reports callouts and HME parts list to Brisbane
• Chasing up work order and Purchase orders for jobs
• On call for callouts on weekends and after hours then liaising with callout technicians
• Communicating with all Field Technicians on site at the end of each day
• Liaising with store person for materials for jobs

Administrator Relief Planner

Transfield Services, Mackay

February 2012 - July 2012

• Entering P2 Defect sheets and emailing spread sheets to Ergon
• Filing and Scanning
• Assisting Health and Safety officer with monthly reports
• Toolbox meetings minute taking
• Data Entering onto Excel
• Organising job folders from Ergon Energy
• Assisting the Delivery manager with daily tasks.

Relief Planner
• Liaising with Supervisors and Linesman Team leaders
• Capturing daily site reports onto spread sheets, and updating information onto the calendar to prepare and organise for the upcoming job
• Updated and prepared Excel spread sheets for the linesman e.g. work lists
• Scheduling jobs
• Ordering necessary materials and arranging traffic management
• Allocate jobs to relevant team leaders.
• Providing updated information on ongoing and future work
• Providing reports on hours left on each job

Administrator for Response/Network

QR National

September 2010 - January 2012

General Office Administration Tasks
• Data entry - timesheets, costing into SAP, vehicle logbooks,
• Filing and Scanning
• Organising vehicle hire and allocation
• Answering phone calls and taking messages
• Creation of purchase orders and
• Tracking uniform orders and orders for staff
• Creating work order numbers
• Capture hours and timesheets
• Arrange meetings

Assisting Coordinators ( QR National)
• Responsible for scheduling and coordinating work/ maintenance plans for 250 linesman/ electricians
• Created and Implement spread sheets
• Scheduling from Moranbah to Rockhampton
• Rostering teams work schedules, night and day shift teams.
• management including leave submissions and creation of weekly rosters
• Creating reports from costing for budget management purposes
• Organising meeting, catering and attendees for meetings
• Gathering data for weekly AOC reports - entering weekly Safety Interactions, liaising with coordinators from various areas to compile the report.
• Monitoring staff hours against fatigue policies and monitoring rosters for possible issues due to emergency working
• Spend vision for Manager and Coordinators ( Credit Cards)
• Forecast and created folders - revenue

Assisting Signalling Systems Officer
• Preparation of work schedule based on fault trends and training requirements
• Data entry into Remedy fault recording system
• Liaising with suppliers as required
• Organising possessions with Network Services planners for specific work e.g. trialling new equipment at Yukan

Receptionist Administrator Accounts

Door to Door Car Carrying

October 2009 - July 2010

General Office Administration Tasks
• Data entry - timesheets, vehicle logbooks
• Transporting/ Vehicles
• Filing and Scanning
• Requesting Quotes
• Schedule drivers and organise quotes
• Answering phone calls and taking messages
• Tracking and ordering of stationery
• Maintaining various databases - licences, training
• Housekeeping
• Responding to customer enquiries and complaints
• Creating and scheduling jobs for Truck Drivers against customer requirements
• Creating and maintaining rosters for truck drivers

• Administration of bill payments and accounts
• Creation of quotes and tracking of acceptances
• Reconciliation of accounts
• Creation of invoices
• Banking as per company policy
• Etoll

Reason for Leaving: Company Closed Down

Receptionist Service Assistant

Crimetech Security

September 2008 - May 2009

• Personal Assistant to Manager and Director
• Answering high volume of telephone calls
• Creating purchase orders
• Creating and scheduling jobs for technicians
• Ordering of stationary
• Updating and maintaining databases
• Filing and scanning
• General administration and secretarial duties.
• Kitchen Tidy
• Sorting Faxes
• Sorting of deliveries to correct jobs and technicians

Personal Assistant

Hedgehog Events

February 2008 - July 2008

• Personal Assistant to Manager Directory
• Attending meetings with the Managing Director
• Recording and presenting notes in a structured manner
• Proposal presentation
• Assisting with events
• Meeting and diary scheduling
• Assisting with job costing
• Updating and maintaining databases
• Creating database through Excel
• General administration and secretarial duties

Receptionist and Secretary

Francis and Binnie

November 2007 - December 2007

• Collecting and distribution of mail
• Typing and processing documents
• Banking
• Answering a high volume of telephone calls
• Redirecting calls and operating a switch board
• Making appointments
• Filing and managing filing systems
• Accounts receivable
• General administrative duties.

Customer Service Officer

R.S.L Care

October 2007 - November 2007

• Accounts payable
• Reviewing clients for home and respite care


Thiess Pty Ltd

May 2007 - August 2007

• Answering of all incoming phone calls by the use Net wise Network
• Organising couriers
• Sorting and delivering mail to each floor

Administration Assistant
• Maintain training database
• Production of training material
• Capture training data
• Preparation and issue of certificates and letters

Office All Rounder

November 2006 - April 2007

Owner Building Solutions

• Preparing of all course notes
• Preparation of all certificates and letters and accounts
• Preparing all courses for work health and safety issuing of blue cards
• Booking courses

Receptionist and Debt Collector

Home Ideas Centre

August 2005 - February 2007

• Organising of Contracts
• Meeting and greeting
• Setting up of meeting rooms
• Accounts receivable

factory worker


Alfex Australia
Order Assembling

cleaner and before and afterschool carer

Alexandra Hills State School

April 2002 - May 2003

• Cleaning of school
• After school care and vacation care

Qualifications & Certifications

alexandra hills

Skillpages has been acquired by! is pioneering the way people find local services. Skillpages is the world’s premier directory of service providers.

Find out more

Are you sure that you want to leave?