Hitchcock - Administration - Berea West, Westville, South Africa

Kim Hitchcock

Berea West, Westville, South Africa

Services

Administration

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

I believe that my strong administrative experience and education will make me a very competitive candidate for this position. The key strengths that I possess for success in this position include:
• I strive for continued excellence
• I provide exceptional contributions to adminidtration
• I have a strong passion for administrative functions

With a Diploma in Professional Reception and Personal Assisting, I have a full understanding of the professional way in which all customers, collegues and higher level management need to be treated. I have extensive experience in administration and excelling at new technologies as needed.

Please request a copy of my resume for additional information on my experience.

Work History

Production Admin Assistant /Junior Planning

DBC Wovens (Pty) Ltd

From February 2009

Reasons for Leaving: NA
Duties & Responsibilities: Factory Admin & Liaison/Junior Planning

Other duties include:
• Admin i.e. - Filing
- Faxing
- Assist with all office admin
• Calculation & monitoring of Wovens GRV's on a daily basis.
• Calculate & maintain all export customer rebates on a monthly basis - Wovens department.
• Monthly calculation & analysis reports for transporters.
• Customer invoicing - Wovens Department.
• Maintain Customer Master Layout File when required.
• Daily orders, maintenance, monitoring & reporting on all Bopp Orders, as well as monitoring Bopp invoices due by us.
• Once weekly visits to Isithebe with Production Manager to assist in the co-ordination of factory orders.
• Manage & maintain Meadow Feeds consignment stock on a weekly basis.
• Assist once weekly to relieve receptionist for lunch as well as when they are absent.

Reception / General Office Duties

Acutts Westville

November 2008 - December 2008

I fulfilled a reception position and assistant to the owner.

Receptionist

Shotland Packaging

I worked part time at Shotland Packaging doing reception duties

Receptionist

Chep S.A

Sales Admin Supervisor

Aberdare Cables - Pinetown

June 2007 - July 2008

Reasons for Leaving: Resigned - Better Prospects
Duties & Responsibilities: Supervise, manage and administer the Internal Sales and Admin staff and functions for the Kwa Zulu Natal Region.
Other duties include:
• Conducted all internal sales and admin duties
• Supervise and manage Internal sales and admin staff and their duties.
• Conduct interviews for new employment for the sales and admin teams.
• Conduct Staff Performance Management Reviews twice yearly.
• Arrange relevant training and coaching.
• Manage / Supervise the branch expenses according to allocated budgets.
• Monitoring of daily sales, margins and budgets.
• Liaison with higher management, stores, on operations matters.
• Manage, maintain and improve the process / business flow of the KZN Region.
• Receive & resolve queries and quotations for new & existing customers
• Quotes according to customer enquiry on SAP
EMPLOYMENT HISTORY CONTINUED

• Processed and administered the New Durban Soccer Stadium cable order for the 2010 Soccer World Cup as well as the New International Airport Project.
• Processing of sales calls & administration matters
• Receiving of orders from customers
• Processing of SAP SD transactions
• Follow-up & follow-through of outstanding customer orders
• Management & maintenance of stock levels as per management & budget requirements
• Liaising with Credit Control and customers on all matters pertaining to customer credit limits and credit issues.
• Processing, checking and authorising of both Debit & Credit Notes on SAP
• Liaising with factories & Value Chain regarding expected delivery of cables
• Preparation of tenders/quotes
• Administration of stock takes, twice yearly.
• Screening of calls and taking messages
• Admin i.e. - Filing
- Faxing
- Assist with all office admin
• Performing of general delegated duties at the discretion of the Regional Sales Managers.
• Conduct Sales and Admin Meeting twice monthly.

Extras:
• I attended and completed an in-house Work Place coaching...

Order Sales Clerk

Aberdare Cables - Pinetown

June 2006 - June 2007

Reasons for Leaving: Promoted
Duties & Responsibilities: Internal Sales for GWI - Pinetown Branch
Assist with all office administration, Internal Sales, preparation of quotes & tenders.
Other duties include:
• Conducted all internal sales duties
• Receive & resolve queries and quotations for new & existing customers
• Quotes according to customer enquiry
• Processing of sales calls & administration matters
• Receiving of orders from customers
• Processing of Sales Orders on SAP
• Receipt & despatch of deliveries to customers on SAP
• Follow-up & follow-through of outstanding customer orders
• Management & maintenance of stock levels as per management & budget requirements
EMPLOYMENT HISTORY CONTINUED

• Liasing with Credit Control on all matters pertaining to customer credit limits
• Processing of both Debit & Credit Notes on SAP
• Liasing with factories & Value Chain regarding expected delivery of cables
• Preparation of tenders/quotes
• Assisting with the yearly stock takes.
• Screening of calls and taking messages
• Admin i.e. - Preparation of quotations
- Filing
- Faxing
- Assist with all office admin
• Performing of general delegated duties at the discretion of the Sales Admin Manager.
Extras:
• I attended the SAP BVR Project on behalf of the Pinetown Branch
• This included giving input from the branch perspective into the project.
• Apply information gained at the project to the branch.
• Where necessary I made the changes at Branch level to suite the rest of the business and then also trained all the staff concerned on the changes on a go forward.
• At the project we attended to matters concerning Unique Codes, stock levels, various reports pertaining to the monitoring and analysis of our products, customers, the business etc.
• I assisted with the planning and co-ordination of year end Customer Braai.

Receptionist

ICASA

February 2006 - May 2006

Office Administrator

Marine & Refrigeration Engineering - JHB

February 2005 - December 2005

Dates of Employment: 1 February 2005 - 8 December 2005

Position Held: Office Administrator
Reasons for Leaving: Relocated
Duties & Responsibilities: General day-to-day running of the offices

• Switchboard Duties - 3 x 4
• Screening of calls and taking messages
• Managing the Directors Diary manually and electronically
• Scheduling of appointments
• Travel arrangements - Local
• Receiving of visitors and clients
• Handling of queries and quotations for new and existing clients
• Receiving & Despatch of orders to clients
• Buying i.e. Stock, Stationery, orders etc.
• Invoicing and follow-up of payments thereafter
• Admin i.e. - Typing
- Filing
- Junior Debtors/Creditors
- Orders and follow-ups thereafter
- Upkeep of Job Book and Job File
- Contract Costing
• Wages
• Petty Cash and Cheque Book
EMPLOYMENT HISTORY CONTINUED

• Staff Management when Director out of the office
• Human Resources i.e. - Time Sheets
- Leave Forms
- Sick Leave
- Annual Leave
- Handling of Staff disputes/problems

Personal Assistant / Receptionist

Glen Marais, JHB

June 2003 - January 2005

Dates of Employment: 9 June 2003 - 6 January 2005

Position Held: Personal Assistant / Receptionist
Reasons for Leaving: Company Closed
Duties & Responsibilities: General day-to-day running of the offices

• Switchboard Duties - 3 x 8
• General Administrative Duties
• Taking and typing of minutes - translating from Afrikaans to English
• Liaison with clients
• Screening of calls and taking messages
• Receiving clients
• Managing the diary manually and electronically
• Scheduling of appointments
• Travel arrangements

Sales Assistant

CTM - Centurion, Pretoria

April 2003 - June 2003

Reasons for Leaving: Better prospects

Duties & Responsibilities: Frontline Sales
• Frontline sales to customers averaging R 190 000.00 per month
• Customer Services
• Dealing with suppliers
• Control of Cash Up, Float and Petty Cash
• Stock Control / Balancing - Daily


EMPLOYMENT HISTORY CONTINUED

Waitress

Spur JHB International Airport

From May 2003

SDD / Warehouse Assistant

TNT Express Worldwide

October 2000 - October 2001

Reasons for Leaving: Contract Ended
Duties & Responsibilities: Same Day Driver & Warehouse Duties

• Delivering of Same-day services
• Lodging and Clearing of freight from Durban International Airport
• Warehouse duties i.e. Data capturing, Parcel distribution etc
• Dealing with Customers

Sales Consultant

Health and Racquet - Bluff

Reasons for Leaving: Liquidated
TEMPORARY EMPLOYMENT HISTORY

Qualifications & Certifications

Production Management Institute of Southern Africa

Production Management Institution of Southern Africa

Damelin

English

Mowat Park Girls High School

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