Baaqavee - Secretary - Kuwait

Khaleel Ahmed Baaqavee

Kuwait

Services

Secretary

Summary:

 Answering phones, relay messages, direct calls and schedule appointments, log information;
 Edit and proofread a wide range of documents including correspondence, presentations, reports, and publications;
 Respond to issues that may not be addressed by established policies or procedures;
 Schedule various meetings, make board room arrangements, obtaining and furnish materials, equipment and food service as necessary;
 File data and perform other routine clerical tasks as assigned and for other departments as needed;
 Prepare & maintain all outgoing & incoming correspondence efficiently;
 Manage the meeting schedules of CEO and Dy. CEO;
 Arrange meetings and prepare minutes of the meeting;
 Maintain and update a comprehensive filing system for files such as business correspondence, reports, faxes, circulars, local and foreign addresses, telephone numbers, business journals, periodicals and other related documents;
 Prepare power point presentations for top management meetings;
 Liaison with different departments and staff;
 Handling the office stationary and their purchases;
 Arrange hotel bookings and travel tickets for employees going out for official purposes;
 Receive approved purchase requests for the purchase of goods, supplies and services ensuring that all necessary authorizations have been obtained prior to initiating procurement action;
 Plan for the monthly purchasing well in advance for the departments and contact the suppliers and prepare the memo’s regarding purchasing for departments;
 Operate a variety of standard office machines, including a personal computer and a variety of computer software, phone, fax, calculator, shredding machine and photocopy machine;
 Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures;
 Establish and maintain effective working relationships with co-workers, supervisors and the general public.

Work History

Secretary cum Project Coordinator, Projects Department

The Industrial Bank of Kuwait KSC

September 2011 - September 2011

To maintain effective office management and perform secretarial and a variety of administrative duties to support the Department Head such as Advisors, Senior Manager and Assistant Managers as well as giving support services to the department officials in preparing feasibility study and arranging the same for presentation during the Credits & Loans Committees meetings.

Secretary, Dupety CEO

Gulf North Afrcia Holding Company

March 2009 - August 2011

All Administrative / Secretarial task
Answering phones, relay messages, direct calls and schedule appointments, log information;
Edit and proofread a wide range of documents including correspondence, presentations, reports, and publications;
Respond to issues that may not be addressed by established policies or procedures;
Schedule various meetings, make board room arrangements, obtaining and furnish materials, equipment and food service as necessary;
File data and perform other routine clerical tasks as assigned and for other departments as needed;
Prepare & maintain all outgoing & incoming correspondence efficiently;
Manage the meeting schedules of CEO and Dy. CEO;
Arrange meetings and prepare minutes of the meeting;
Maintain and update a comprehensive filing system for files such as business correspondence, reports, faxes, circulars, local and foreign addresses, telephone numbers, business journals, periodicals and other related documents;

Secretary

Osama Bukhamseen Design Consultancy Office

March 2006 - February 2009

Project : Construction of the New Holiday Inn Extension project and Maintenance of Existing Hotel Holiday Inn Kuwait, Salmiya Project value K.D 4 millions
All Administrative / Secretarial task and Support service at Hotel Holiday Inn Kuwait Extension Project Site Office
Preparation of the Letters, Internal Memos, Circulars, Daily Report, Working Daily Report, Site Transmittal of Shop Drawing and Sample, Check List, Check List for Concrete Work Comparison Sheet, Contractor's Weekly Submittal Log, Contractor's Proc, Check List for Civil & Architectural Work, Report of Concrete Casting at Site, Request for Information, Request for Inspection, Request for Proposal, Specification urement Log, Report of Public Liability Accident, Material Delivered to Site, Sample Submittal (Label), Remedial Note, Site Work Instruction.
Communicating with Contractors / follow-up progress.
Tabulating & Charting-out precisely for achievement.
Normal day-to-day correspondences with various internal departments & sections for smooth functioning.

Office Administrator

Malik Al Asima Est. General Trad. & Cont. Co.,

April 2005 - February 2006

All Translation cum Secretarial work
Handled office administrative works, such as Correspondence, E-mail typing, Faxing, Receiving Mails, Filing and all related Administrative duties.
Attending to all incoming and outgoing calls - All kinds of Practical Office works.
Setting up and maintenance of all Filing Systems properly - Arrange Monthly Report of the Center.
Monthly stock checking - Searching for the new products etc. - Customer and supplier follow-up.
Preparation of cash and credit invoices - Day book maintenance - Cash and Credit vouchers.
Petty cash maintenance - Ledger posting - Preparation of balance sheet, ledger - Manage the Employees and Workers - Maintaining attendance register - Manipulate the Accounts.
Store in and out registers maintenance - Preparation of statement account for the customers.
Maintaining good public relations for the welfare of the business.
Translating from Arabic, Urdu and English to Tamil & From Tamil and English to Arabic.
Making all kinds of Catalogs, Books, Booklets, All type of Cards, Pamphlets works for customers (Arabic, English and Tamil).

Data Entry Operator cum Coordinator - Evening Duty

Abdul Azeez Al Mansour Consultant Hajj & Umrah, Kuwait

April 2004 - December 2009

Proof Reader - Arabic & English (Part Time)

General Printers, Kuwait

April 2004 - February 2005

Public Relation Officer cum Trainer

 Islam Presentation Committee (IPC)

April 2003 - April 2005

Handling Corresponding Courses and Cultural, General & Religion Competitions for Tamil community.
Attending to all incoming and outgoing calls.
Maintaining good public relations for the welfare of the community
Setting up and maintenance of all Filing Systems properly.
Revising, Writing, Composing and Editing Books, Pamphlets and Cassettes in Tamil.
Translating and Typing Books and Articles from Arabic, Urdu and English to Tamil & From Tamil and English to Arabic - Editing & Lay-out Designing in Microsoft Publisher.
Quran, Arabic and Islamic classes for Muslim children's and youths (Weekly) - Friday Sermons for Public.
Organizing Holy Hajj & Umrah Pilgrimage Tours. Picnics, Sports and Seminars.
Introducing Islam to Non Muslims & Arranging Follow up programs to Reverts.
Training and Teaching Reverts the pure ways of Islam with a guided methodology.
Organizing Social Services, Sports Meets and Allied Extra Curricular Activities.

Imam and Teacher

Qadhiriyya Masjid

October 2002 - February 2003

Teacher

Kalima Metric. Hr. Sec. School

January 2002 - February 2003

Teacher

Al A'maalus Saalihath Arabic College

June 2001 - October 2001

Resident Tutor cum Imam (Arabic, Moral, Holy Qura'n and Tamil Teaching)

crescent school vandalur chennai-48

March 1997 - July 2001

Imam cum Holy Qura'n and Moral Teacher

Vathiyaap Palli (Syad Ali) Masjid

January 1997 - January 1997

Projects

 Secretary - Project Site Office

 Osama Bukhamseen Design Consultancy Office (OBD), Kuwait

 Project : Construction of the New Holiday Inn Extension project and Maintenance of Existing Hotel Holiday Inn Kuwait, Salmiya Project value K.D 4 millions

All Administrative / Secretarial task and Support service at Hotel Holiday Inn Kuwait Extension Project Site Office

 Preparation of the Letters, Internal Memos, Circulars, Daily Report, Working Daily Report, Site Transmittal of Shop Drawing and Sample, Check List, Check List for Concrete Work Comparison Sheet, Contractor's Weekly Submittal Log, Contractor's Proc, Check List for Civil & Architectural Work, Report of Concrete Casting at Site, Request for Information, Request for Inspection, Request for Proposal, Specification urement Log, Report of Public Liability Accident, Material Delivered to Site, Sample Submittal (Label), Remedial Note, Site Work Instruction.
 Communicating with Contractors / follow-up progress.
 Tabulating & Charting-out precisely for achievement.
 Normal day-to-day correspondences with various internal departments & sections for smooth functioning.
 Helping in Scrutinizing / Noting out Discrepancies.
 Programming / creating relational templates for quick access on Software packages.
 Documents Controlled by Maintaining a Potential Filing System to track and retrieve Records and Documents efficiently. Theme sustained thru PC for prompt retrieval.
 Capable in database management objective and realization.
 Handling secretarial works in the project, such as Correspondence, E-mail typing, Faxing, Receiving Mails and all related secretarial duties.
 Attending to all incoming and outgoing calls - All kinds of Practical Office works.
 Setting up and maintenance of all Filing Systems properly - Arrange Weekly and Monthly Report of the Project.
 Day book maintenance - Manage the Employees and Workers - Maintaining attendance register.
 Store in and out registers maintenance - Preparation of statement.
 Maintaining contractors' good relations for the welfare of the project.

Secretary, Dupety CEO

 Gulf North Afrcia Holding Company (GNAHC), Kuwait

All Administrative / Secretarial task

 Answering phones, relay messages, direct calls and schedule appointments, log information;
 Edit and proofread a wide range of documents including correspondence, presentations, reports, and publications;
 Respond to issues that may not be addressed by established policies or procedures;
 Schedule various meetings, make board room arrangements, obtaining and furnish materials, equipment and food service as necessary;
 File data and perform other routine clerical tasks as assigned and for other departments as needed;
 Prepare & maintain all outgoing & incoming correspondence efficiently;
 Manage the meeting schedules of CEO and Dy. CEO;
 Arrange meetings and prepare minutes of the meeting;
 Maintain and update a comprehensive filing system for files such as business correspondence, reports, faxes, circulars, local and foreign addresses, telephone numbers, business journals, periodicals and other related documents;
 Prepare power point presentations for top management meetings;
 Liaison with different departments and staff;
 Handling the office stationary and their purchases;
 Arrange hotel bookings and travel tickets for employees going out for official purposes;
 Receive approved purchase requests for the purchase of goods, supplies and services ensuring that all necessary authorizations have been obtained prior to initiating procurement action;
 Plan for the monthly purchasing well in advance for the departments and contact the suppliers and prepare the memo’s regarding purchasing for departments;
 Operate a variety of standard office machines, including a personal computer and a variety of computer software, phone, fax, calculator, shredding machine and photocopy machine;
 Maintain regular consistent and professional attendance, punctuality, personal appearance, and adherence to relevant health & safety procedures;
 Establish and maintain effective working relationships with co-workers, supervisors and the general public;
 Order and maintain relevant office supplies for effectiveness of personal duties;
 Pursue personal development of skills and knowledge necessary for the effective performance of the role;
 Perform other duties as assigned by the superiors.

Secretary cum Project Coordinator, Projects Department

 The Industrial Bank of Kuwait KSC, Kuwait

Skill Profile:
 To maintain effective office management and perform secretarial and a variety of administrative duties to support the Department Head such as Advisors, Senior Manager and Assistant Managers as well as giving support services to the department officials in preparing feasibility study and arranging the same for presentation during the Credits & Loans Committees meetings.

Islamic Financing Portfolio:
 To preparing feasibility study of Islamic Financing Portfolio which (In accordance with Islamic Sharia) based on concerned officers bringing details and arranging the same for presentation during the Projects, Credits & Loans Committees meetings.

Main Accountabilities:
 Receive and scrutinize daily incoming mails.
 Daily updates to Weekly Progress Report, Monthly Work Load & Monthly Activities.
 Preparation of Weekly Progress Report which shows the details of new loan requests that needs to be studied by the Department, approved and finalized loans that needs to be followed up by the concerned officers of the department and active loans and its status on weekly basis and distribution of the same to the Department Officials for their attention and close monitoring of the individual projects for the smooth follow-ups.
 Preparation of Monthly Work Load after updating it with the officer concerned which consists of loan request under consideration, approved/finalized projects and active loans, and distribution of the same after the approval from the Department managers to the higher management such as Chairman, General Manager, General Advisor, Financial Controller.
 Preparation of Monthly Activities of the Projects Dept & Advisors and compilation of the Monthly Activities Report for the Projects Division and distribution of the same after the approval from the General Advisor to the Chairman, General Manager and other department heads.
 Assist in preparing the Quarterly Progress Report with the Assistant Manager to the Financial Controller after gathering data/information from Operations & Follow-up Departments.
 Preparation of the Quarterly Progress Report such as Work Load, Activities and Approved Projects (based on ISIC Rev. 3.1 – International Standard for Industrial Classification - UN) and distribution of the same after the necessary approval from the managers.
 Type and prepare Position Papers (Feasibility Reports) and making presentation of the same by using Power Point for the Projects Committee approval.
 Filing of all incoming mails to the concerned files by following a unified registry system which saves time and effort.
 Distribution of Letters, Memoranda and Minutes of various Meetings.
 Maintenance of register for memo reference number for Projects, Follow-up & Market Research Departments.
 Maintenance of register for Position Papers for discussion and Board Reports for different approval Committees.
 Any other duties assigned by the Officers/Managers.

Main Challenges:
 To explore systems and procedures of different divisions within the Group in order to control the flow of documents effectively, taking into account organizational changes, the bulk of documents/correspondences handled and the difference in procedures followed by such divisions.
 To provide information or answer queries of employees and outside parties, considering the nature of issues and maintaining confidentiality.

Secretary cum Project Coordinator, Projects Department,

 The Industrial Bank of Kuwait KSC, Kuwait

Skiil Profile:
 To maintain effective office management and perform secretarial and a variety of administrative duties to support the Department Head such as Advisors, Senior Manager and Assistant Managers as well as giving support services to the department officials in preparing feasibility study and arranging the same for presentation during the Credits & Loans Committees meetings.

Islamic Financing Portfolio:
 To preparing feasibility study of Islamic Financing Portfolio which (In accordance with Islamic Sharia) based on concerned officers bringing details and arranging the same for presentation during the Projects, Credits & Loans Committees meetings.

Main Accountabilities:
 Receive and scrutinize daily incoming mails.
 Daily updates to Weekly Progress Report, Monthly Work Load & Monthly Activities.
 Preparation of Weekly Progress Report which shows the details of new loan requests that needs to be studied by the Department, approved and finalized loans that needs to be followed up by the concerned officers of the department and active loans and its status on weekly basis and distribution of the same to the Department Officials for their attention and close monitoring of the individual projects for the smooth follow-ups.
 Preparation of Monthly Work Load after updating it with the officer concerned which consists of loan request under consideration, approved/finalized projects and active loans, and distribution of the same after the approval from the Department managers to the higher management such as Chairman, General Manager, General Advisor, Financial Controller.
 Preparation of Monthly Activities of the Projects Dept & Advisors and compilation of the Monthly Activities Report for the Projects Division and distribution of the same after the approval from the General Advisor to the Chairman, General Manager and other department heads.
 Assist in preparing the Quarterly Progress Report with the Assistant Manager to the Financial Controller after gathering data/information from Operations & Follow-up Departments.
 Preparation of the Quarterly Progress Report such as Work Load, Activities and Approved Projects (based on ISIC Rev. 3.1 – International Standard for Industrial Classification - UN) and distribution of the same after the necessary approval from the managers.
 Type and prepare Position Papers (Feasibility Reports) and making presentation of the same by using Power Point for the Projects Committee approval.
 Filing of all incoming mails to the concerned files by following a unified registry system which saves time and effort.
 Distribution of Letters, Memoranda and Minutes of various Meetings.
 Maintenance of register for memo reference number for Projects, Follow-up & Market Research Departments.
 Maintenance of register for Position Papers for discussion and Board Reports for different approval Committees.
 Any other duties assigned by the Officers/Managers.

Main Challenges:
 To explore systems and procedures of different divisions within the Group in order to control the flow of documents effectively, taking into account organizational changes, the bulk of documents/correspondences handled and the difference in procedures followed by such divisions.
 To provide information or answer queries of employees and outside parties, considering the nature of issues and maintaining confidentiality.

Qualifications & Certifications

Centre for Computer & Management Studies (CAMS)

Master of Arts

University of Madras, Chennai, Tamilnadu, India

India Computer Technology, Chennai

Master of Arts

Madurai Kamaraj University, Madurai, Tamilnadu, India

Baqiyath Salihath Arabic University, Vellore

Afzal-Ul-Ulamaa

University of Madras, Chennai, Tamilnadu, India

Rahmaniya Arabic College, Adiram Pattinam

Rabbaniya Arabic College, Kotta Kuppam (Pondy)

govt boys hr sec school, PARANGIPETTAI

Govt. Muslim School, Parangi Pettai

In 2002 - Master of Arts; Master of Arts

University of Madras

Centre for Computer & Management Studies (CAMS)

India Computer Technology, Chennai

Madurai Kamaraj University, Madurai

Baqiyath Salihath Arabic University, Vellore

Rahmaniya Arabic College, Adiram Pattinam

Rabbaniya Arabic College, Kotta Kuppam (Pondy)

University of Madras, Chennai

Skillpages has been acquired by Bark.com!

Bark.com is pioneering the way people find local services. Skillpages is the world’s premier directory of service providers.

Find out more


Are you sure that you want to leave?