Croucamp - Office Administrator - Johannesburg, GP, South Africa

Karin Croucamp

Johannesburg, GP, South Africa

Services

Office Administrator

Summary:

Computer Literacy: MS Excel, MS Word, MS Outlook, MS PowerPoint, MS Publisher, Pastel, Oracle, Swisstars, Coral Draw, Membership 2000

• Informed staff of various training sessions
• Maintained a record for those who did not attend
• Photocopy training manuals for trainers.
• Attended to phone calls and message taking
• Typed letters and sent emails to clients
• Photocopying
• Filing
• Data capturing
• Monthly Accolades and letters sent out to the distributors every month.
• Planned and organized 12 Regional Conferences in South Africa for the year.
Other events organised, which included invitations, venues, menus, gifts, accommodation and transport.
• Planned and organized sales activities with the Regional Managers.
• Incentives are run throughout the year, to increase sales and recruitment. I compile the information and provide them with leaflets, which are dispatched to the depots. I ensure the depots are well informed of the incentive/s in order for it to be a success.
• As a staff committee member I have organized our company’s social gatherings and year end functions.
• Responsible for all the functions budget for and reconciliations were done for finance.
• Responsible for the smooth running of 10 Branches in Southern Africa
• Ensuring monthly reports are compiled
• Solving branch queries
• Ensuring monthly overhead costs are paid
• Launching new products and incentives
• Responsible for opening and closing of branches
• Organise branch staff inductions and training
• Responsible for the distribution of depot monthly statements and cheques timeously
• Monthly depot training
• Ensure depots are well informed and up to date with regards to new products and incentives
• Monthly progress reports
• Communicated with the suppliers and built a good working relationship.
• All suppliers paid timeously i.e. C.O.D or 30 days.
• Responsible for petty cash and the ordering of the company’s stationary.
• Pastel invoices

Work History

Private Sector Secretary

South Africa Society of Physiotherapy

From July 2010

JOB DESCRIPTION AND DUTIES
• To undertake all duties and tasks delegated in a professional manner, being self-motivated with the ability to complete any and all tasks within the specified time frames.
• Enabling the efficient and smooth administration of the Provinces, Portfolios and Special
Interest
Groups (SIG), as well as all meetings held.
• Arrange meetings, breakaway workshops and teleconferences.
• Organise accommodation, flights, prepare documents, presentations and equipment.
• Submit minutes within two weeks after the meeting.
• Arrange annual courses in each province for both committees.
• Arrange the venues, source and secure sponsors and exhibitors, send out invitation and adverts to market the course, administer attending delegate's application forms and
payment, and reconcile course fees and questionnaires. Assist with the development of the programme and contacting speakers. Prepare nametags, receipts and goody bags.

Acting Shop Manager

Nescafé Croyden

August 2007 - December 2008

NAME OF COMPANY: Nescafé Croyden
NATURE OF BUSINESS: Hospitality
LOCATION OF COMPANY: Croyden
LAST POSITION HELD: Acting Shop Manager
SALARY: R 5000.00 per month
PERIOD OF EMPLOYMENT: FROM: August 2007 TO: December 2008
REASON FOR LEAVING: Contract position.

JOB DESCRIPTION AND DUTIES
• Responsible for opening and closing the shop
• Attended to phone calls and orders
• Managed the staff
• Stock take and ordering more supplies
• Customer service
• Cash up and banking
• Responsible for the smooth running of the shop

Training Co-ordinator

Murray & Roberts

May 2006 - May 2006

NAME OF COMPANY: Murray & Roberts
NATURE OF BUSINESS: Construction
LOCATION OF COMPANY: Bedfordview
LAST POSITION HELD: Training Coordinator
SALARY: R 6500.00 per month
PERIOD OF EMPLOYMENT: FROM: 1st May 2006 TO: 31st May 2006
REASON FOR LEAVING: Temporary position.

JOB DESCRIPTION AND DUTIES
• Informed staff of various training sessions
• Maintained a record for those who did not attend
• Photocopy training manuals for trainers.

Reception / Administrator

Cornel Esprey

April 2006 - April 2006

NAME OF COMPANY: Cornel Esprey
NATURE OF BUSINESS: Financial Broker & Accounting
LOCATION OF COMPANY: Orange Grove
LAST POSITION HELD: Receptionist / Administrator
SALARY: R 6000.00 per month
PERIOD OF EMPLOYMENT: FROM: April 2006 TO: April 2006
REASON FOR LEAVING: Temporary position.

JOB DESCRIPTION AND DUTIES
• Attended to phone calls and message taking
• Typed letters and sent emails to clients
• Photocopying
• Filing
• Data capturing

Sales Events Co-ordinator

Swissgarde (Pty) Ltd

February 2004 - February 2006

SALES EVENTS COORDINATOR JOB DESCRIPTION AND DUTIES
• Responsible for coordinating all sales events effectively and efficiently. ± 12 Regional
Conferences in Southern Africa organize throughout the year, expecting an average of 300 people per conference, also assisting with our National Conference once a year,
expecting 2000 to 3000 people.
• Other Sales Events - to assist the National Sales Director and Regional Sales Managers in the field as and when required. On average 15 events per month.
• Advertise the new branches, plan and organise the opening launch.
• Communication - Provide regular feedback to the National Sales Director and develop a
close working relationship with the Regional Managers.
• Accurate record keeping of all events.

MARKETING & COMMUNICATION ASSISTANT JOB DESCRIPTION AND DUTIES

• Monthly Accolades and letters sent out to the distributors every month.
• Planned and organized 12 Regional Conferences in South Africa for the year.
Other events organized, which included invitations, venues, menus, gifts, accommodation and transport.
• Planned and organized sales activities with the Regional Managers.
• Incentives are run throughout the year, to increase sales and recruitment. I compile the information and provide them with leaflets, which are dispatched to the depots. I ensure the depots are well informed of the incentive/s in order for it to be a success.
• As a staff committee member I have organized our company's social gatherings and year
end functions.
• Responsible for all the functions budget for and reconciliations were done for finance.


BRANCH SUPPORT ASSISTANT JOB DESCRIPTION AND DUTIES
• Responsible for the smooth running of 10 Branches in Southern Africa
• Ensuring monthly reports are compiled
• Solving branch queries
• Ensuring monthly overhead costs are paid
• Launching new products and incentives
•...

Marketing & Communication

Swissgarde (Pty) Ltd

January 2002 - January 2004

MARKETING & COMMUNICATION ASSISTANT JOB DESCRIPTION AND DUTIES

• Monthly Accolades and letters sent out to the distributors every month.
• Planned and organized 12 Regional Conferences in South Africa for the year.
Other events organized, which included invitations, venues, menus, gifts, accommodation and transport.
• Planned and organized sales activities with the Regional Managers.
• Incentives are run throughout the year, to increase sales and recruitment. I compile the information and provide them with leaflets, which are dispatched to the depots. I ensure the depots are well informed of the incentive/s in order for it to be a success.
• As a staff committee member I have organized our company's social gatherings and year
end functions.
• Responsible for all the functions budget for and reconciliations were done for finance.

Assistant

January 1998 - December 2001

Branch Support Assistant

Swissgarde ( Pty)

January 1997 - December 1998

BRANCH SUPPORT ASSISTANT JOB DESCRIPTION AND DUTIES
• Responsible for the smooth running of 10 Branches in Southern Africa
• Ensuring monthly reports are compiled
• Solving branch queries
• Ensuring monthly overhead costs are paid
• Launching new products and incentives
•...

Operations Assistant

January 1996 - December 1996

Creditors Clerk

Data Capturer

June 1995 - December 1995

Qualifications & Certifications

Damelin College

Family Life Centre

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