Wormleaton - Virtual Assistant - Narrabeen, NSW, Australia

Karen Wormleaton

Narrabeen, NSW, Australia

Summary

Do You Want A Flexible Approach To Your Admin Needs?

Would You Like To Increase Your Billable Hours In Your Field Of Expertise?

Are You Tired of Spending Your Evenings and Weekends Doing Admin?

Do You Have a 'To Do' List That Never Gets Any Smaller?

Maybe you just want some time to take a breath and live again. Regardless of how small, large, simple or complex the job I can help. Don’t forget, with EVA, you eliminate the extra burden of finding the budget, workload, space and equipment for a permanent employee.

You receive your own personalised administration and secretarial support electronically. Reach me via phone, email, fax or internet at my office, and you only pay per hour for what I do!

Personally I offer over 18 years administration experience from personal assistant for a CEO of a public company and office manager roles in the corporate sector, to assisting small businesses. I have done just about everything related to admin and would love the opportunity to help you.

With my high attention to detail, strong customer focus, reliability and experience I'm positive I can deliver a customised flexible approach to fulfilling your admin needs.

You could be a small business, entrepreneur, tradesperson, busy professional, contractor, project manager, overloaded PA, large business or a multi tasking mum. Regardless of how small, large, simple or complex your job, or what industry, profession or business size, I have Everyone covered.

Services

Virtual Assistant

  • Full time
  • Part time
  • One time
  • Contract
  • Temp

Summary:

Would You Like To Increase Your Billable Hours In Your Field Of Expertise?

Are You Tired Of Spending Your Evenings And Weekends Doing Admin?

Do You Have a 'To Do' List That Never Gets Smaller?





Maybe you just want some time to take a breath and live again. Regardless of how small, large, simple or complex the job I can help. Don’t forget, with EVA, you eliminate the extra burden of finding the budget, workload, space and equipment for a permanent employee.

You receive your own personalised administration and secretarial support electronically. Reach me via phone, email, fax or internet at my office, and you only pay per hour for what I do!

Whether its a one off job, project work or ongoing admin support, I can help you.

•Word processing / Typing / PowerPoint / Excel
•Quotations, Invoices
•Travel Arrangements
•Event Management
•Marketing – manage email campaigns, promotions etc.
•Ordering – supplies, materials, business cards, stationery etc.
•Document Scanning
•Reconciliation, bill payments, and more ..

Work History

Administrative Assistant

Denneroll Industries International

From February 2013

Through EVA Everyones Virtual Assistant I provide ongoing support to the Director's including:

• Correspondence with customers
• Generating invoices and receipts
• Processing customer payments
• Paying invoices
• MYOB
• Development of an office procedures manual
• Conference and Training organisation
• Data entry
• Organising printing and marketing when required
• Pack orders
• Organise delivery of orders
• Filing
• Many general admin tasks as required
• Support for Director’s

Administration Manager

Fix It Now Plumbing

From May 2005

Administration support for our family business including:
• Invoicing
• Quotes
• Accounts payable & accounts receivable
• MYOB
• Checking supplier invoices against pricing contract
• Customer letters
• Various marketing campaigns
• Contact with various government authorities
• Liaison with customers
• Annual tax preparation
• Quarterly BAS
• Filing
• Any other tasks as they arise

Personal Assistant to CEO / Managing Director

Capral Limited

August 2005 - June 2009

Responsibilities included:
• Composition of presentations for Board meetings, customers, and management
• Preparation and compilation of monthly Board papers
• Development of a 100 page procedures manual
• Developed an extensive welcome, induction and information kit
• Organised two corporate office relocations simultaneously including identifying suitable premises, lease negotiation, design and fitout management, relocation of staff and handover
• Coordinate newsletters - collecting articles, layout and design, printing
• Organisation of Annual General Meeting
• Organisation of Management meetings and venues
• Complete office management from security, landlord correspondence, couriers, daily mail, newspapers, stationary, multifunction machines, kitchen supplies, first aid, catering for meetings
• Liaison with staff, clients and Board members
• Diary management
• Travel arrangements
• Processing invoices, expense claims and petty cash
• Provide support for Company Secretary, Chief Financial Officer and Legal Counsel
• Involvement in various committees and corporate contracts within the company –travel, printing, stationary
• Filing – electronic and hard copy
• Display discretion, loyalty and confidentiality at all times

Personal Assistant to Executive General Manager OneSteel Distribution

OneSteel

October 2001 - August 2005

Responsibilities include:

Supervision of staff member:
• Oversee staff activities while maintaining morale and productivity
• Conduct half yearly performance reviews
• Instigate development and training
• Ensure suitable back up is available during periods of leave with cross training


Supporting the Executive General Manager:
• Composition of presentations for customer and management meetings
• Diary management
• Travel arrangements
• Organisation of annual National Management Conference (approx 100 people)
• Organisation of Management meetings and venues
• Development of a 100 page procedures manual
• Developed an extensive welcome, induction and information kit
• Organised corporate office relocation including identifying suitable premises, lease negotiation, design and fitout management, relocation of staff and handover
• Provide support for other managers within the department
• Manage the office
• Involvement in various committees within the company – promotions, corporate travel, corporate printing

Personal Assistant to President Tubemakers Piping Systems

Tubemakers

November 1999 - October 2001

Responsibilities included:
• Composition of presentations for customer and management meetings
• Preparation of correspondence and other reports to staff and clients
• Organisation of Management meetings and venues
• Provide support for other managers within the department
• Coordinate nation wide publications, stationery requirements, signage and promotion material
• Documentation and distribution of meeting minutes
• Organisation of staff training on site and external
• Maintain filing system
• Marketing assistance when required
• Travel arrangements
• Ensure general office area is sufficiently stocked to maintain productivity
• Continual updating of the national internal intranet directory

Personal Assistant Chief Manager Treasury Operations & Accounting

St George Bank

April 1997 - November 1999

Responsibilities included:

Supervision of one staff member:
• Build a good working relationship with staff, maintain motivation and efficiency
• Responsible for development, training and appraisal of staff within the department.
• Ensure suitable back up is available during periods of leave with cross training

Providing support to the Chief Manager:
• Preparation of correspondence, presentations and other reports using expertise in Word, Excel, PowerPoint and Flowcharter
• Collection of data for, and the preparation of monthly management reports
• Documentation and coordination of minutes in an accurate and timely manner for decision making purposes
• Coordinate meetings, seminars, training, luncheons, and annual two day conferences for management
• Coordinated office refurbishment while all staff on premises involving temporary relocation and project management
• Diary maintenance

Owner

Everyones Virtual Assistant

Personally I offer over 18 years administration experience from Personal Assistant for a CEO of a public company and Office Manager roles in the corporate sector, to assisting small businesses. I have done just about everything related to administration.

Formal training commenced with a traineeship in Marketing and continued through to the attainment of a Diploma in Management, Certificate in Small Business Management and Certificate in Team Leadership. I have a high proficiency in Microsoft Office as well.

Since starting a family I have taken over all the general administration for our family business ranging from invoicing, quotations, database management, customer mailouts, website updates, printing and marketing requirements, annual insurance reviews and bill payments, just to name a few.

I can help you whether it be a one-off job, project work or regular ongoing assistance. With my extensive background in administration I work closely with individuals and businesses to assist with their administration requirements using the latest technology to provide you with off site administration support.

You will save the expenses and commitment associated with a permanent inhouse employee or contractor by avoiding the need to pay a salary, superannuation, holiday pay, sick pay, long service leave, office space, computer, printer, phone etc.

For flexible, honest and reliable electronic admin support contact me now and get YOUR TIME BACK!

Qualifications & Certifications

Certificate Financial Services Operations

Metropolitan Business School Sydney

Certificate Small Business Management

TAFE

Diploma Management & Team Leadership

TAFE

Certificate Team Leadership

TAFE

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