Verdino - Office Administrator - Adelaide, SA, Australia

Karen Verdino

Adelaide, SA, Australia


Office Administrator


Accounts payable. receivable payroll,

Work History

Part time - Contract

Weston Milling Port Adelaide

October 2013 - April 2014

Position: Grain Administrator for SA and Vic
• To ensure all weighbridge uploads are entered into SAP daily for
South Australia and Victoria.

• To reconcile stock positions for all sites on a weekly basis.

• All Warehouse transfers, Track Transfers and Buyer to Buyer transfers are entered into SAP in a timely manner.

• All Goods Receipts and the related invoices are entered into SAP for payment through head office in Sydney on a weekly basis.

• Accounts Payable / Receivable - To ensure all invoices are coded and sent through to Sydney via SAP - RIAS system and paid in a timely manner.

• To follow up all overdue payments for the VIC / SA mills.

Temp Administration Officer


July 2013 - October 2013

1. To assist with the Rostering and Scheduling of Home Support Workers for needs of client on a day to day basis, and report to clients co-ordinators
2. Update all contact with clients in People Point and ACE programmes.
3. To imput timesheets for 2 merging systems for 120 employees and to adhere to their HR regulations and guidelines.

4. Accounts Payable and Receivable - To ensure all Invoices were paid in a timely basis, and all overdue invoices were followed up.

Contractor - Business Service Officer

ETSA Utilities

March 2012 - July 2013

2 Pewsey Street Elizabeth and secondment to Head Office - 1 Anzac Highway Keswick
March 2012 to July 2013
Position - Contractor - Business Service Officer

BSO for the Elizabeth Depot, to input timesheets for linesmen on a fortnightly basis, and to adhere to their HR Guidelines, Policies and

BSO to the Procurement and Purchasing teams - Secondment to Head Office 1 Anzac Highway for 18 months.

Accounts Payable
Key support for the implementation of an Electronic Vendor form liaising with IT Department for testing of same using SAP.
Ongoing support to all internal and external users, and implementation of electronic work instructions on E-Workplace for users.

To reconcile all major accounts and contracts to statement balances and to ensure all invoices were processed by the team to meet the payment terms for all suppliers, using SAP

Payroll to collate time sheets and all other relevant payroll information in a timely manner - fax time sheets to payroll master to upload in SAP Payroll system

Sales Orders on a request basis from CSO's to raise as required in a timely manner in SAP
Priority Appointments - to be raised as requested by CSO's in SAP

New Uniforms for SA Power Network employees
Online ordering process and making appointments for fittings as required by employees direct to Yakka - Thebarton premises.

Training requirements for all employees and contractors as licenses / skills need to be updated and noted in SAP system

Organise Monthly Safety Meetings and co-ordinate employees to attend.
Minutes of previous meeting updated and distributed to employees
Prior to new safety meeting. Organise the catering for safety meetings

Customer Service Administrator - Export

ABB Grain Ltd

and Domestic markets

Credit Management - Debt Collections

Ausbulk Ltd

credit management, end to end Accounts payable, Accounts Receivable

AP Supervisor - Credit Card Administrator

Viterra Pty Ltd

Position: Customer Service and Sales Administrator - Export and Domestic markets

Skills Summary

• Extensive SAP Data Base Management for all Customers Contracts and sales orders

• To identify discrepancies and resolve with internal and external customers

• Proficient at making effective decisions.

• Communicate well at all levels, and with people of different backgrounds.

• Ability to build strong relationship and rapport with customers.

• Proficient telephone techniques.

• Very good time management skills.

• Ability to work under pressure and maintain a positive outlook.

• Excellent numeracy and literacy skills.

Position: Customer Service Administrator - Export and Domestic markets

Providing exceptional customer service and building strong client relationships.

To provide effective and efficient Customer Service as the key contact for all JWM export customers.

Manage the Joe White Malting Systems receipting and payments to vendors including set up of Annual Purchase Orders based on annual budget in SAP.

Maintain effective relationships with internal and external customers and service providers to ensure efficient contract administration.

Maintain day to day Customer Service Files to ensure financial and reputation risks to Viterra administration are minimised through effective and timely contract administration in SAP

To provide effective and timely administrative support to the Contracts Manager and Regional Marketing Manager and team.

To facilitate efficient and accurate communications between external customers and internal departments and personnel to facilitate timely, accurate and efficient and cost-effective malt deliveries.

To maintain systems and statistical data regarding shipment deliveries.

Provide backup to the Business Unit Manager (Malt) and the Regional Manager (Malt).

To provide other duties as required by the Management Team.

OHS&W compliance.

Position: Credit Management - Debt...

Qualifications & Certifications

Thebarton Girls Technical High School

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