Aynsley - Office Administrator - Wauchope, NSW, Australia

Karen Aynsley

Wauchope, NSW, Australia

Services

Office Administrator

Summary:

Admin all rounder suitable for a broad range of administration postions from Reception to EA PA and Office Manager

Work History

Terminations Administrator

British American Tobacco

June 2011 - September 2011

Employed to assist with the closing of BAT’s Vending division which involved:

• Producing and mail merging legal letters & documents to all current vending operators, 4000 letters in total
• Work with team in closing files and other administrative duties as required.

Receptionist and Lease Administrator (Different Positions)

Woolworths LTD

November 2011 - November 2012

Lease Administrator, Corporate Property – Sept 2012 – Nov 2012 (full time contractor)

• Scrutinize all lease administration forms from Agents. Negotiate directly with them to have documents amended according to legal protocols.
• Arrange sign offs of Lease Administration documents from Asset Management, Petra Project and Internal Legal Teams in strict time limits.
• Arrange check requisitions, payment of invoices
• Produce Cover letters, Bulk scanning and filing of Legal Documents and other Legal Administration tasks as required

Corporate Receptionist Nov 2011 – Sept 2012 (Contractor- holiday relief)

• Assist in managing a very busy front desk with several hundred visitors daily
• Screen visitors and allocate passes according to security database. Update databases as required
• Maintain visitor lounge and utilities, direct and assist visitors as required
• Maintain meeting rooms ensuring they have all facilities required, 34 rooms in total

Office Manager

Aynsley - Taylor Building Solutions Pty Ltd

From February 2010

• Office set-up establishing filing systems, managing payments
• Assist in the preparation of Development Applications (Industrial)
• BAS spreadsheet preparation
• Management of newspaper & Yellow Pages adverts
• Logo creation and establishing signage, uniforms and business cards

Marketing Coordinator

Lencrow Materials Handling Pty Ltd

August 2010 - March 2011

• Brochure development and design across pedestrian forklift products
• Online website analytics set up and analyzed
• Online and offline Media planning, reports and presentations
• Produced marketing collateral for key trade magazines
• Researched, interviewed and developed media relationships with suppliers including FEN, Bean Media, Classic Rock, 2CH, WSFM, Industry Update, Reed, Ferret and others
• Recruited, interviewed and monitored junior sales reps
• Conducted Search Engine Marketing & Search Engine Optimisation, Website updates incorporating basic HTML
• Developed content, layout, source photo’s for the website ‘Feel Good Water’, produced all manuals & brochures for Feel Good Water
• Developed & sent press releases to media outlets on Lencrow’s current developments

Semior Administrator

ICANN – Internet Corporation for Assigned Names and Numbers

October 2008 - December 2009

• Responsible for all reconciliations for the team including cash, AMEX, Visa
• Work directly with the CEO on the continued establishment of a lateral filing system for the office and other ad hoc requests.
• Volunteered to be the ground running Administrator servicing the boarder ICANN team of 50 staff for the June Sydney conference (Approx 1,500 attendees)
• IT troubleshooting, applications Mac, PC & printer configuration

HR Administration Assistant

Medtronic Australasia Pty Ltd

April 2008 - September 2008

• Conference ground runner - assisted with the coordination of the Bangkok Kick off
• Responsible for the coordination of the ASIA regional week which involved full board room set up for in house meetings, arranging video conferences, catering, coordinating various events and logistics for team building day.
• AMEX Credit card and personnel expense reconciliation for HR Director.
• Responsible for the maintenance of organisational charts. Redesigned and developed both photo and non photo versions.
• Preparation and reorganization of employee starter packs and online/offline files
• Assisted with graphic artwork and printing of various internal marketing campaigns, from pictorial emails, brochures, invitations, posters.
• Arranging travel and visas for Directors and team.
• Working with external suppliers in the design and development of various custom corporate awards and trophies.
• Interviewing candidates for open positions when required

Sales Support - Contracts Coordinator

Sterling Commerce

June 2006 - August 2007

• Prepared and managed all contractual documentation including Addendum Agreements, Termination and Product Use Evaluation Agreements.
• Developed and controlled software licensing (Asset Protection Keys) in accordance with contracts and schedules.
• Provided detailed monthly Sales, Activity, and Maintenance reports within critical time frames.

Administration Assistant

Blue Scope Steel - Asian Division

May 2005 - April 2006

• Provided executive support to the Business Development, Legal and Safety Teams.
• Extensive travel arrangements for Vice President and key executives. Efficient completion of AMEX reconciliations and invoice processing.
• Co-ordination of travel Visa's and passports for Business Development, Legal and Safety teams.
• Event management - Hosting overseas Delegations as well as in house celebrations including arranging all catering.
• Coordination with printing suppliers to design and print Certificates and advertising brochures in tight deadlines.
• Provided MS Office support for teams, including PowerPoint, Outlook and Word.
• Diary Management for the Vice President, scheduling meeting requests and teleconferences.
• Minute taking and reporting. Meeting room preparations when required.
• Editing major legal documents (Joint venture with Tata Steel).
• Analysis and tracking of supplier accounts.
• First point in contact for major research firms - including IMA Asia.

Marketing Research Intern (Germany)

Freudenberg Fuel Cell Component Technology oHG

May 2003 - February 2004

• Market Research Analysis involving the gathering of secondary data on Fuel Cell technology, researching key players, segments and market potential.

• Worked in conjunction with management consultants Schlegel und Partner to develop a strategic marketing report and Board presentation for the divisional manager, based on the findings from the research. Division received a share of 1.5 Million Euro’s from the German government as a result of research and other related activities.

Marketing Executive - and other roles in the company as below

Surteco Australia Ltd

From December 1994

• Have worked for Surteco on a casual contract basis for 16 years in various positions as below:

Marketing Executive March – June 2010 (Full Time Contractor)

• Marketing Project Management. Managing multiple projects at once including the development of sample catalogues / swatches
• Edit and alter existing artwork using Indesign & Photoshop. Artwork includes swatch tabs and brochures
• Update website using CMS , develop SEEK adverts
• Thai Board competitive analysis and reporting
• Project troubleshooting and development of supplier relationships

Customer Service / Reception March 2004 – April 2005 (Full Time Contractor)

• Processed sales orders, crediting, invoicing, back order reports as well as handling customer enquiries. Working with warehouse staff to tracking orders
• Administrative functions included distributing communications materials across head office and state branches, purchasing of office supplies, reception duties, data entry / word processing, and filing.

Warehouse and Merchandising Assistant December 1994 – 2001 (Christmas Casual)

• Operate Warehouse re-rolling machines to produce laminate edging
• Pack products for shipment
• Assist with stocktaking
• Produce colour cards and other merchandising for sales teams
• General warehouse duties as required

Projects

www.karenaynsley.com

My Website

www.karenaynsley.com

My Website

Surteco Australia - Marketing Executive

Marketing Executive March – June 2010 (Full Time Contractor)

• Marketing Project Management. Managing multiple projects at once including the development of sample catalogues / swatches
• Edit and alter existing artwork using Indesign & Photoshop. Artwork includes swatch tabs and brochures
• Update website using CMS , develop SEEK adverts
• Thai Board competitive analysis and reporting
• Project troubleshooting and development of supplier relationships

Lencrow Materials Handling Pty Ltd

• Brochure development and design across pedestrian forklift products
• Online website analytics set up and analyzed
• Online and offline Media planning, reports and presentations
• Produced marketing collateral for key trade magazines
• Researched, interviewed and developed media relationships with suppliers including FEN, Bean Media, Classic Rock, 2CH, WSFM, Industry Update, Reed, Ferret and others
• Recruited, interviewed and monitored junior sales reps
• Conducted Search Engine Marketing & Search Engine Optimisation, Website updates incorporating basic HTML
• Developed content, layout, source photo’s for the website ‘Feel Good Water’, produced all manuals & brochures for Feel Good Water
• Developed & sent press releases to media outlets on Lencrow’s current developments

Woolworths Ltd

Start Date: November 2011 – November 2012
Position/Title: Held two separate positions Receptionist & Lease Administrator

Lease Administrator, Corporate Property – Sept 2012 – Nov 2012 (full time contractor)

• Scrutinize all lease administration forms from Agents. Negotiate directly with them to have documents amended according to legal protocols.
• Arrange sign offs of Lease Administration documents from Asset Management, Petra Project and Internal Legal Teams in strict time limits.
• Arrange check requisitions, payment of invoices
• Produce Cover letters, Bulk scanning and filing of Legal Documents and other Legal Administration tasks as required

Corporate Receptionist Nov 2011 – Sept 2012 (Contractor- holiday relief)

• Assist in managing a very busy front desk with several hundred visitors daily
• Screen visitors and allocate passes according to security database. Update databases as required
• Maintain visitor lounge and utilities, direct and assist visitors as required
• Maintain meeting rooms ensuring they have all facilities required, 34 rooms in total

Qualifications & Certifications

OHS White Card

OHS White Card

Northolm Grammar School

Marketing

University of Western Sydney

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