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Alexakis - Experienced Administrator & Event Co-Ordinator - Cardiff, Cardiff, UK

Karen Alexakis

Cardiff, Cardiff, UK


A multi-skilled, personable individual, with extensive experience of office administration, secretarial, event co-ordination and line management roles - in both the private and public sector.


Experienced Administrator & Event Co-Ordinator

Work History

Deputy Civic Services Manager

Lord Mayor's Office

• Project delivery of major indoor and outdoor civic events. Arranging risk assessments of venues and liaising with sub-contractors for any repairs or ongoing maintenance. Attending planning meetings. Constant liaison and co-ordination of the internal and external stakeholders, to ensure dissemination of information and smooth running of the event. Issuing of invitations via mail merge and collating responses. Raising purchase orders for catering, music, PA systems, grandstands etc. and processing incoming invoices. Managing the hospitality and office budget. All duties required meticulous planning and organisation plus the extensive use of advanced Word, Excel, Powerpoint and Outlook.
• Managing the work load, appraisals and training needs of three administrative staff and two chauffeurs

Senior Civic Services Officer

Lord Mayor's Office

Initiating and co-ordinating fund raising charity events on behalf of the Lord Mayor’s Office. Liaising and negotiating with sponsors, volunteers and celebrities. Booking venues and providing room plans for each event. The Mega Quiz, one of the largest in UK with over 100 teams, required mail merged paperwork for each team and meticulous database management. Ensuring appropriate risk assessments and facilities management of multiple venues. Constant use of Microsoft Office and email.
• Managing two administrative staff, work experience and various temporary staff.

Civic Services Officer

Lord Mayor's Office

• Responsible for setting up the administration for the first Citizenship Office in Birmingham and co-ordinating the citizenship ceremonies once running. Involved liaison with the Home Office, dealing with their backlog and strict deadlines. Required innovative allocation of rooms and staff to deal with the backlog and managing large databases in accordance with data protection. Required attention to detail, ensuring correct certificates issued. All duties required extensive use of Word, Excel, Powerpoint and email, plus telephone interviews and face to face contact when registering new citizens at ceremonies

Executive PA - Administrator

Kelly Services Recruitment Agency

(temporary contracts)

Part-time aerobics instructor

Birmingham City Council

Temporary Administrator

Integral UK Ltd

Since relocating to the Vale of Glamorgan, I have fulfilled various temporary agency roles, including:-
Administrator - Integral UK Ltd, Mind Cwmru
Event Organiser - The Royal Mint
Receptionist - Network Rail, The Harley Medical Group
All roles involved face to face and telephone communication with various stakeholders, using Word, Excel, Powerpoint, Outlook and bespoke SAP systems - working unsupervised as well as being part of a team.

Qualifications & Certifications

Level 3 Coaching & Personal Training

Future Fit

ILM Level 3 Leadership and Management

Matthew Boulton

Higher National Diploma - Business Studies with French


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