Azizova - Document Controller - Baku, Azerbaijan

Kamala Azizova

Baku, Azerbaijan

Services

Document Controller

Work History

Senior Document Controller

"D&T Engineering and Contracting Co"

April 2012 - July 2013

GD assistant- HR

ANS Kommers

December 2011 - April 2012

• Preparation of legal documentations as contracts and etc.
• Inspection of documents in English, Azerbaijani, Turkish and Russian
• Advertisements, checking application forms, shortlisting, interviewing and selecting
candidates;
• Advertising vacancies appropriately by drafting and placing adverts in a wide range of media (e.g., newspapers, websites, magazines);
• Headhunting - identifying and approaching suitable candidates;
• Completing a search of the candidate database to find the right person for vacancy;
• Managing all of department.
• To participate in conferences as interpreter and as a partner managing office
• Working with Microsoft office programmes, internet, outlook express
• Translating contracts and other documentation of the company in 3 languages in
Russian, English, Azerbaijani
• Preparation of applications, references, claim letters, notifications, orders, decrees and etc documents that is given to co-workers of the company
• Having responsibility for legal side of the work (contracts, retirement, vacations, business
trips and etc. of the staff)
• Provide support in booking and organising facilities for training events, meetings, etc.
• Raise purchase orders and cheque requests as required
• To work with HR colleagues in recruiting staff resources as required by projects and functions
• Having interview with the applicants and to notify the general director my idea about them
• Having all information about the staff as their curriculum vitae , passport, contracts and etc.
• Working with intranet (intranet is a private programme for the staff ANS)
• Every day to be interested about what every partner's work

Coordinator

International company GMC TRANSLATION SERVICE

April 2011 - December 2011

General manager

International company GMC TRANSLATION SERVICE

August 2010 - April 2011

• Translating documents in English, Azerbaijani and Russian
• Working with Microsoft office programmes, internet, outlook express
• Editing documents
• Represent the company in exhibitions, in conferences and etc.
• Having contracts with foreign companies
• Negotiating among companies
• Take part in organizing of the sponsored activities
• Stand for the company in negotiations
• Represent the company in exhibitions, in conferences and etc.
• Having contracts with foreign companies


Nariman.M
An English teacher

• Having conversations with students
• Showing films in English and discussing the theme of the film
• Having communications about the topic


Anglo-American Alliance
• Answering the telephone calls
• Translate and draw up documentation
• Take part in organizing of the sponsored activities
• Using fax, printer, scanner, internet
• Working with office programmes
• Take part in conversations

Projects

Kindergarten project

• Translation of documents in English, Azerbaijani, Turkish and Russian
• To manage junior document controllers, to control their work with the systems and the negotiations with the Main Contractors, to be responsible for all the department
• Working with Microsoft office programmes, internet, outlook express, Auto Cad

• Working with SDMS and BIW programmes
• Translating contracts and other documentation of the company in 3 languages in Russian, English, Azerbaijani
• Having all information about the staff as their curriculum vitae, passport, contracts, references and etc.
• Present Material Submittals in two (Azerb. and English) languages.
• Document review and approvals from Main Contractor, discussing them.
• Preparing of Transmittals, RMA, RFI and other related documents for submission to the Main Contractor.
• To be responsible for Health & Safety in the site (preparing of Health & Safety Plans, present them to workers and to inform them about the responsibilities and importance of working in the site before signing)
• Working with Incoming and Outgoing documents (to receive them from Main Contractor and to publish them)
• Transfer engineering designs and drawings to the corresponding department and coordinate transfer of information between engineers and vendors/service providers.
• Recording and Tracking for the internal and external distribution of Project documentation
• Perform document control services on various projects in accordance with document management systems, controls, processes and procedures
- as required, receive, enter, transmit and file project documentation
- check all received documentation is legible and contains appropriate approvals.
- produce and distribute status reports to the project team when required.
• Prepare the hand-over of project documentation to Operations and the filing of project documents to archives
• Work with Procurement and contracts management to ensure Supplier document control requirements are included and up-to-date
• Maintain updated and sorted technical and non-technical documents and engineering data; ensure standardization, appropriate coding system, and timely response to requests in order to meet company requirements.
• Monitor and record implementation activities, report back to engineers and execute specific feedback instructions.
• To make dairy, weekly and monthly reports
• To process both design and vendor documents in accordance to corporate or project procedures
• To accurately enter and update information in the electronic document management system
• Accurately allocate and control the numbering of documents and drawings produced on the project
• Assist in project close-out and handover/archiving activities
• Assist completion of requests, searches and queries from any project personnel
• Utilise file format conversion processes
• Liaise with engineers, clients, suppliers or third company companies as required
• Prepare, register and keep employment contracts, orders of dismissal, employment, etc.
• Prepare, register and keep outgoing and incoming mails
• Register applications for vacation or advance payment
• Making HR Database
• Processing HR Forms & Procedures
• Recruiting
• Knowledge of International Standards Organisation (ISO9001) requirements and to follow these requirements for improvement of the company
• To ensure existing resources are assigned to appropriate projects by working closely with Project Managers to ensure all office based people are correctly assigned

NGA9K

• Translation of documents in English, Azerbaijani, Turkish and Russian
• To manage junior document controllers, to control their work with the systems and the negotiations with the Main Contractors, to be responsible for all the department
• Working with Microsoft office programmes, internet, outlook express, Auto Cad

• Working with SDMS and BIW programmes
• Translating contracts and other documentation of the company in 3 languages in Russian, English, Azerbaijani
• Having all information about the staff as their curriculum vitae, passport, contracts, references and etc.
• Present Material Submittals in two (Azerb. and English) languages.
• Document review and approvals from Main Contractor, discussing them.
• Preparing of Transmittals, RMA, RFI and other related documents for submission to the Main Contractor.
• To be responsible for Health & Safety in the site (preparing of Health & Safety Plans, present them to workers and to inform them about the responsibilities and importance of working in the site before signing)
• Working with Incoming and Outgoing documents (to receive them from Main Contractor and to publish them)
• Transfer engineering designs and drawings to the corresponding department and coordinate transfer of information between engineers and vendors/service providers.
• Recording and Tracking for the internal and external distribution of Project documentation
• Perform document control services on various projects in accordance with document management systems, controls, processes and procedures
- as required, receive, enter, transmit and file project documentation
- check all received documentation is legible and contains appropriate approvals.
- produce and distribute status reports to the project team when required.
• Prepare the hand-over of project documentation to Operations and the filing of project documents to archives
• Work with Procurement and contracts management to ensure Supplier document control requirements are included and up-to-date
• Maintain updated and sorted technical and non-technical documents and engineering data; ensure standardization, appropriate coding system, and timely response to requests in order to meet company requirements.
• Monitor and record implementation activities, report back to engineers and execute specific feedback instructions.
• To make dairy, weekly and monthly reports
• To process both design and vendor documents in accordance to corporate or project procedures
• To accurately enter and update information in the electronic document management system
• Accurately allocate and control the numbering of documents and drawings produced on the project
• Assist in project close-out and handover/archiving activities
• Assist completion of requests, searches and queries from any project personnel
• Utilise file format conversion processes
• Liaise with engineers, clients, suppliers or third company companies as required
• Prepare, register and keep employment contracts, orders of dismissal, employment, etc.
• Prepare, register and keep outgoing and incoming mails
• Register applications for vacation or advance payment
• Making HR Database
• Processing HR Forms & Procedures
• Recruiting
• Knowledge of International Standards Organisation (ISO9001) requirements and to follow these requirements for improvement of the company
• To ensure existing resources are assigned to appropriate projects by working closely with Project Managers to ensure all office based people are correctly assigned

SOFAZ TOWER

• Translation of documents in English, Azerbaijani, Turkish and Russian
• To manage junior document controllers, to control their work with the systems and the negotiations with the Main Contractors, to be responsible for all the department
• Working with Microsoft office programmes, internet, outlook express, Auto Cad

• Working with SDMS and BIW programmes
• Translating contracts and other documentation of the company in 3 languages in Russian, English, Azerbaijani
• Having all information about the staff as their curriculum vitae, passport, contracts, references and etc.
• Present Material Submittals in two (Azerb. and English) languages.
• Document review and approvals from Main Contractor, discussing them.
• Preparing of Transmittals, RMA, RFI and other related documents for submission to the Main Contractor.
• To be responsible for Health & Safety in the site (preparing of Health & Safety Plans, present them to workers and to inform them about the responsibilities and importance of working in the site before signing)
• Working with Incoming and Outgoing documents (to receive them from Main Contractor and to publish them)
• Transfer engineering designs and drawings to the corresponding department and coordinate transfer of information between engineers and vendors/service providers.
• Recording and Tracking for the internal and external distribution of Project documentation
• Perform document control services on various projects in accordance with document management systems, controls, processes and procedures
- as required, receive, enter, transmit and file project documentation
- check all received documentation is legible and contains appropriate approvals.
- produce and distribute status reports to the project team when required.
• Prepare the hand-over of project documentation to Operations and the filing of project documents to archives
• Work with Procurement and contracts management to ensure Supplier document control requirements are included and up-to-date
• Maintain updated and sorted technical and non-technical documents and engineering data; ensure standardization, appropriate coding system, and timely response to requests in order to meet company requirements.
• Monitor and record implementation activities, report back to engineers and execute specific feedback instructions.
• To make dairy, weekly and monthly reports
• To process both design and vendor documents in accordance to corporate or project procedures
• To accurately enter and update information in the electronic document management system
• Accurately allocate and control the numbering of documents and drawings produced on the project
• Assist in project close-out and handover/archiving activities
• Assist completion of requests, searches and queries from any project personnel
• Utilise file format conversion processes
• Liaise with engineers, clients, suppliers or third company companies as required
• Prepare, register and keep employment contracts, orders of dismissal, employment, etc.
• Prepare, register and keep outgoing and incoming mails
• Register applications for vacation or advance payment
• Making HR Database
• Processing HR Forms & Procedures
• Recruiting
• Knowledge of International Standards Organisation (ISO9001) requirements and to follow these requirements for improvement of the company
• To ensure existing resources are assigned to appropriate projects by working closely with Project Managers to ensure all office based people are correctly assigned

Qualifications & Certifications

English

University of Liverpool

Sumgait State University

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