My qualifications represent significant employment in the fields of Administrative Assistant in various capacities. My background has given me the opportunity to accumulate substantial knowledge and skills in a number of functional areas. In addition to my qualifications and experience, I'm one that abides by all company policies and procedures and act in accordance with company compliance. I'm very detailed and thorough with any expense reports that needs to be processed ad assist the company in saving expenses in traveling arrangements. I as well have experience in coding and processing invoices in a timely manner. I am an experienced team player who brings enthusiasm into a group environment. I bring excellent work habits and judgment as an Executive Assistant position with countless demands, I'm a person who can be trusted to carry out my responsibilities with minimal supervision. I know that I can meet and exceed expectations.
International Banking / Corporate Lending
April 2012 - April 2012
Executive Assistant to the President
August 2006 - March 2012
Greet all Executive Guest and assist with their needs while in our office. Provide training and orientation for new staff. Performing and coordinating an office’s administrative activities and storing, retrieving, and information for dissemination to staff and clients. Plan and schedule meetings and appointments. Certified notary. Process all expense reports for President. Organize and maintain paper and electronic files. Manage projects (Charitable Contributions). Conduct research. Disseminate information by using the telephone, mail services, Web sites, and e-mail. Handle travel and guest arrangements. Skilled in MicroSoft Word, Excel, Powerpoint, & Visio. Use computers to create spreadsheets; compose correspondence; and create presentations, reports, and documents. Maintain and examine leased equipment, purchase supplies for office and kitchen, manage areas such as stockrooms, and retrieve data from various sources. Answer telephone. Support members of the executive staff and work in teams to work flexibly and share their expertise. Hire, train, and supervise receptionist and gift shop employees. Enter credential requests for executive guest, city staff, and International Speedway Corporation (ISC) Office. Request and mail out all executive, charitable contribution, law enforcement, military, & fire fighters complementary ticket. Responsible for processing managers´ expense reports. Create Min X Min Report for Ford Championship Weekend and Grand-Prix Race for everyone in the office. Arrange guest list and catering for HMS Sky Box Suite. Create power point presentations. Assist Human Resource (HR) with all new hires, make sure that all HR documents are filled out and are turned in. Keep track of all staff Attendance for sick & vacation. Keep a detailed organizational chart of all staff. Participate in the activities committee. Process payroll for all staff.
World Fuel Services
March 2001 - July 2005
Responsible for processing customer orders, preparing customer service related correspondence, and fulfilling customer needs to ensure complete client satisfaction and loyalty. Coordinated fueling supply for major commercial, cargo, private and government airlines. Coordinated daily activities with Fuel Base Operations (FBO) at US airports. Verified customers’ account status that purchased fuel through the company. Assisted in bringing in billing information to bill out airlines within 48 hours. Worked with sales department in resolving fueling issues and correcting errors. Kept track of fueling, taxes, and fee pricing on a daily bases. Coordinated with WFS Offices throughout the world and trouble shot processing errors that needed to be resolved. Maintained fuel inventory tracking systems & customers’ fuel consumption. Relocated to Houston’s regional offices as needed during hurricanes to ensure continued customer support during Miami emergencies.
Qualifications & Certifications
High School Deploma
Hialeah Miami Lakes Senior High School
Sullivan & Cogliano Training Center
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