Mardee's Design and Consulting, LLC

Overall Event & Financial Management
Develop and manage the event direction, plan and production.
Develop planning timeline that clearly outlines deliverables by each party, with scheduled updates to ensure progress for adoption by planning committee and deadlines are met.
Develop event budget and manage all event revenues and expenses, provide budget updates as needed to ensure event financial goals are met. Make budget adjustments as needed.
Determine staffing needs, coordinate and manage on-site staff.
Vendors & Facility Management (as needed)
Negotiate and manage event contracts to ensure terms are met by both parties.
Serve as liaison between event officials, vendors and meeting facility personnel.
Arrange for audio-visual equipment and schedule meeting rooms.
Communicate event details to facility including space usage and support services.
Coordinate all catered meals with selected catering vendor.
Provide exhibit layout information to facility.
Provide on-site logistics support staff.
Review all venue and vendor invoices associated with the event, prior to payment.
Event Creative & Marketing
Develop a comprehensive event marketing strategy and plan.
Work with client to design and distribute event invitations.
Design event look/feel to including stage sets, décor, table centerpieces, etc.
Sponsor & Exhibitor Management
Assist in the development of Sponsor & Exhibitor Packages including identifying benefits and pricing the exposure opportunities.
Serve as contact with all confirmed sponsors/exhibitors/demo’ers.
Manage communication of logistical arrangements for exhibitors and sponsors. 
Coordinate exhibit layout with facility.
Serve as liaison between exhibitors and facility.
Coordinate delivery of all sponsor registration bag insert materials.
Provide on-site staff to manage sponsors and exhibitors.
Speaker Management
Once speakers are secured, monitor speaker needs.
Correspond with speakers regarding session information to include room setup, audio visual requirements and special needs.
Greet speakers and ensure technical presentations are ready prior to program.
Registration Management
Coordinate registration process, including online registration capability/system.
Develop, coordinate and assemble conference materials (giveaways) for on-site distribution.
Provide on-site event registration services.
Provide regular registration reports to the client.
Coordinate distribution of delegate registration confirmations.
Design and produce name badges.
Onsite Event Management
Coordinate and manage all on-site activities and logistics.
Identify and coordinate onsite staffing needs.
Provide Registration staff and assemble and distribute all registration materials.
Manage delivery of all A/V services and technical support.
Manage the deployment of required event signage.
Manage room set-up in coordination with the venue.
Oversee all food and beverage service.
Manage exhibitor set-up, work with decorating company and facility with regards to exhibitor floor plan, power, and internet access.
Coordinate event transportation/shuttle services, as needed.
Post-Event Services
Distribute evaluations to solicit feedback on speakers, sessions, facility and event.
Produce a comprehensive event report, including detailed analysis of the event.
Analyze and offer recommendations for next year’s event.

Partial Planning
Theme, décor and design consulting Party/Program planning
Budget planning and management Menu Consulting
Vendor referrals, negotiating and securing vendors i.e., caterer, entertainment, rentals, etc.
Review vendor’s contracts and vendor coordination
Prepare schedules/timelines and checklists including a detail event day itineraries for the party hostess
Day–of-Coordination Oversee venue set-up and tear-down
Party day emergency kit
Party supplies and decorations will be additional based on your selections.

Full Party Planning
Theme, décor and design consulting Party/Program planning
Budget planning and management Menu Consulting
Assisting with the selection and securing of venue
Vendor referrals, negotiating and securing vendors i.e., caterer, entertainment, rentals, etc.
Review vendor’s contracts and vendor coordination
Venue Diagramming, Seating, 3D, Live Collaboration / Sharing Capabilities Prepare schedules/timelines and checklists
Assist with design, arrange printing of party stationary and mail out invitations Manage RSVP’s
Party favor design/selection
Detail event day itineraries for the party hostess Day–of-Coordination
Oversee venue set-up and tear-down Coordinate the collection of gifts received (if applicable)
Party day emergency kit
Party supplies and decorations will be additional based on your selections.