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Clavis Property Management

Toronto

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About

With over a decade of experience and + 150 properties managed in the GTA, we are one of the oldest, most trusted and reliable property management companies in Toronto.

How we rank amongst the best? We're personalized, full-service + affordable!

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Q&As

1 PERSONALIZED + HIGHLY RESPONSIVE

Don’t be lost in a portfolio of 80,000 rental properties like some in our industry. Our nimble team knows our property owners, their investment needs and we respond accordingly. Expect less red tape and more gold-standard hassle-free service.

2 UNMATCHED + AFFORDABLE FEES

With a scan of the industry, you’ll notice large property management firms in the GTA cost between 8% - 15% of rental income. Our pricing is as low as 5.5% a month. We know that you are managing an investment and controlling costs are a necessity. It’s also why we have no ‘vacant unit fees’ or ‘tenant replacement charges.’

3 FULL-SERVICE

Key exchanges, inspections, managing service calls (to name a few) – it’s all included. No tiered pricing scheme based on limited offerings. When you work with us, we are committed 100%...not just until you hit you ‘Silver Package’ ceiling.

Services

- Withdraw rent through CLAVIS’ system on behalf of the landlord through direct debit.

- Deposit rental funds seamlessly into landlord accounts, hassle-free.

- Provide online tracking of rental payments, deposits as well as any expenses to enable anytime access to financial information of each property.

- Respond appropriately to tenant’s maintenance requests.

- Provide emergency advice as needed to prevent major damages

- Arrange contractors on a needs-basis from our portfolio of contractors.

- Inspect the property upon tenants’ move in and move out

- Provide preferred rates on all maintenance invoices.

- Act as a liaison between tenant and landlord.

- Coordinate annual rent increase notices, tenant insurance renewals + eviction notices.

- Ensure property complies with rules + regulations set by Residential Tenancies Act, 2006, and the Landlord and Tenant Board.

- Process incoming tenant applications.

- Contact previous landlords and employment references.

- Evaluate best potential candidates.

- Coordinate with on-site management office for showings.

- Negotiate with potential tenants and include all necessary clauses to protect your property.

- Prepare all relevant paperwork (e.g. agreement to lease, standard lease, amendments, etc.) accurately and in a timely manner.

- Include at least 4 pages of clauses that protect the landlord.

- Collect proof of utility connection, tenant insurance, key deposit and pre-authorized debit from the tenant prior to moving in.

- Ensure smooth transition between tenancies.

- Determine your property’s optimal market rate - best rental price with minimal vacancy.

- Inspect the unit prior to putting it on the market.

- Photograph the unit from an experienced photographer (when available).

- Advertise the property on all channels, including but not limited to MLS, our own website and tenants, Craigslist, Kijiji, etc.

- Scheduling maintenance as needed (e.g. repairs and / or deep cleaning).